Utah Code Jud. Admin. R. 3-302

Intent:

To describe the role of the Clerk of Court.

To specify the procedure by which the Clerk of Court is selected.

Applicability:

This rule applies to trial courts of record.

Statement of the Rule:

(1) The Clerk of Court for district and juvenile courts will be appointed by the court executive with the concurrence of a majority of the judges assigned to that court location. In district court locations administered by contract with the Administrative Office of the Courts (AOC), the elected county clerk shall serve as Clerk of Court.

(2) The Clerk of Court (or designee) will:

(A) supervise the safekeeping of the court seal;

(B) take charge of and safely keep or dispose of, according to law, all books, papers and records filed or deposited in the clerk's office;

(C) issue all notices and summonses where authorized by law;

(D) keep a record of all orders, judgments and decrees as required by law and this Code;

(E) keep minutes of court proceedings;

(F) keep a fee record as provided in this Code;

(G) keep records of jurors' services as provided in this Code;

(H) keep records of witnesses' attendance as provided in this Code;

(I) keep a record of executions as provided in this Code;

(J) take and certify acknowledgments and administer oaths;

(K) keep a record of fines, penalties, costs, and forfeitures as required by law and this Code;

(L) prepare revenue reports, reconcile accounting ledgers to bank statements, maintain and serve as custodian of trust accounts and perform such other accounting duties as assigned by the court executive;

(M) keep a record of court exhibits and ensure the safekeeping of exhibits;

(N) supervise such court clerks or judicial assistants as required to perform the duties specified in this rule;

(O) keep such other records and perform such other duties as assigned by the court executive in accordance with applicable law and the provisions of this Code.

(3) The clerk’s office will be open and available to transact business during business hours on all days except Saturdays, Sundays, and legal holidays. When the clerk’s office is open, a court clerk or judicial assistant will be physically present or immediately available remotely.