E.D. Okla. LCvR 5.3

In compliance with the policy of the Judicial Conference of the United States and the E-Government Act of 2002 (Pub. L. 107-347), and in order to promote electronic access to case

files while also protecting personal privacy and other legitimate interests, parties shall refrain

from including, or shall partially redact where inclusion is necessary, the following personal

data identifiers from all pleadings filed with the court, including exhibits thereto, whether filed

electronically or on paper, unless otherwise ordered by the court:

• Social Security Numbers (in civil and criminal cases). If an individual's

Social Security number must be included in a pleading, only the last four digits

of that number shall be used. The filer of the administrative record in a Social

Security appeal is not required to redact the claimant’s Social Security number

from the record since the record is filed under seal.

• Names of Minor Children (in civil and criminal cases). If the involvement of

a minor child must be mentioned, only the initials of that child shall be used.

• Dates of Birth (in civil and criminal cases). If an individual's date of birth

must be included in a pleading, only the year shall be used.

• Financial Account Numbers (in civil and criminal cases). If financial

account numbers are relevant, only the last four digits of these numbers shall be

used.

• Home Addresses (in criminal cases only). If a home address must be

included, only the city and state shall be used.

The responsibility for redacting these personal data identifiers rests solely with counsel

and the parties. The clerk will not review each pleading for compliance with this general rule.

In addition, parties may refrain from including, or may partially redact where inclusion

is necessary, the following confidential information: personal identifying numbers such as

driver's license numbers; medical records; employment history; individual financial

information; proprietary or trade secret information; information regarding an individual's

cooperation with the government; information regarding the victim of any criminal activity;

national security information; and sensitive security information as described in 49 U.S.C. §

114(s).

In compliance with the E-Government Act of 2002, a party wishing to file a document

containing the personal data identifiers or other confidential information listed above may:

File an unredacted version of the document under seal, which shall be retained by the

court as part of the record; or

File a reference list under seal. The reference list shall contain the complete personal data

identifier(s) and the redacted identifier(s) used in its (their) place in the filing. All references in

the case to the redacted identifiers included in the reference list will be construed to refer to the

corresponding complete identifier. The reference list must be filed under seal, and may be

amended as of right. The reference list shall be retained by the court as part of the record. The

Court may, however, still require the party to file a redacted copy of the document for the public

file.