HOPE Guidance Manual v1.02, Item A0050

Timepoint(s) Item Completed

Admission (ADM)

HOPE Update Visit 1 (HUV1)

HOPE Update Visit 2 (HUV2)

Discharge (DC)

Item-Specific Instructions

• Indicate the record type being added.

• Code 1, Add new record, if this is a new record that has not

been previously submitted and accepted.

• Code 2, Modify existing record, if this is a request to

modify items for a record that has already been submitted and accepted.

o Selecting response 2 creates a Modification Request.

• Code 3, Inactivate existing record, if this is a request to

inactivate a record that has already been submitted and accepted.

o Selecting Code 3 creates an Inactivation Request.

Coding Tips

• Corrections should be made to any record(s) that have errors to

ensure that the information accurately reflects the patient’s

identification, location, and reason for the record.

• The current record would be a duplicate and not a new record if

there is an existing record for the same patient in the same

hospice with the same reason for record and with the same event date(s) (e.g., admission date or

discharge date).

o In this case, the system will reject the record when submitted, and a fatal error will be reported to the

provider on the Final Validation Report (FVR).

DEFINITION

INACTIVATION REQUEST

An inactivation request is

used when a record has

been previously submitted

and accepted in the system,

but particular item values are

inaccurate. See Chapter 3,

for more information.

DEFINITION

MODIFICATION REQUEST

A modification request is

used when a HOPE record

has been previously

submitted and accepted in

the system, but the record

contains clinical or non-key

demographic errors. See

Chapter 3, for more

information.

o Further details on the FVR can be found in Chapter 3.

• Errors in most items on a record can be corrected with a Modification Request, with some exceptions.

• For more details on Modification Requests and Inactivation Requests, see Chapter 3 of this manual.

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