BOP Program Statement 8570.02 § 1

T

o establish policies and procedures for processing civilian and inmate payroll in the Federal

Prison Industries (FPI) financial information system.

FPI’s

civilian payroll is prepared by the Department of Agriculture’s National Finance Center

(NFC), based upon information submitted to it from Government Time and Attendance (GovTA).

The NFC makes bi-weekly salary payments to FPI employees and posts financial data resulting

from that disbursement to its Department of Justice - Central Accounting Data Inquiry System

(DOJ-CADI).

Th

e FPI Financial Management Branch (FMB) Disbursement Office accesses this financial data,

referred to as Accounting Station Posting Media (ASPM), through NFC’s DOJ-CADI system.

Upon posting the cash transaction to the general ledger, Disbursement Office staff allocate the

payroll expense to the appropriate expense accounts and cost centers in FPI’s financial

information system for each respective location.

The Federal Bureau of Prisons (Bureau) Human Resource Manager provides instructions for

maintaining time and attendance reporting as outlined in the Program Statement Human

Resource Management Manual.

The Factory Manager at each FPI location has the responsibility for employing inmates and

selecting them for key positions, premium pay positions, and other specialized positions as they

become available to inmate workers, after appropriate screening by the unit team. The

Accountant at each FPI field location is responsible for paying those inmate workers in

accordance with the Program Statement Federal Prison Industries Inmate Work Program by

preparing the monthly inmate payroll using FPI’s automated payroll system.

a. Program Objectives.

 Civilian salary and inmate labor related expenses will be promptly and accurately

recorded in the FPI general ledger.

 Civilian salary and inmate labor related expenses will be classified consistently for each

FPI location.

 Inmate payroll will be calculated and prepared in accordance with current regulations.

 Civilian and inmate payroll related entries will be recorded and reviewed using the

appropriate transactions and reports.

 General ledger accounts affected by civilian and inmate payrolls will be supported by a

spreadsheet or other form of documentation at FPI locations.

b. Institution Supplement. None.