BOP Program Statement 8563.07 § 8

received, the Business Manager and warehouse personnel have the

following responsibilities:

a. The Business Manager is responsible for creating the Assets

Shell and obtaining the equipment number from Millennium and

entering the corresponding sequential tag number into the system.

b. The Business Manager is responsible for creating a Request

for Purchase in Millennium for M&E and entering the assigned

equipment number and corresponding sequential tag number.

c. Upon receiving M&E, warehouse personnel are to check the

items against contract specifications for quantity, quality, and

condition and notify the purchasing officer of any discrepancies

in quantity and/or noticeable quality deficiencies.

d. Warehouse personnel are to complete the receiving

transaction for the M&E and verify the equipment’s description,

and notify the Business Manager that the asset has been received.

e. Warehouse personnel are to identify all M&E by securely

attaching the equipment number tag, or otherwise affixing the

equipment number to the equipment.

Note: When an equipment item has distinctive and

separable components, those components are to be

controlled by assigning one equipment number with

multiple equipment tag numbers.

f. When notified that the M&E has been received, the Business

Manager is responsible for updating the fixed assets shell and

entering the serial number, equipment custodian name (or

responsible position), and the equipment’s location and for

verifying that the equipment’s description is accurate.