BOP Program Statement 8563.07 § 7

Industries (AW(I&E)/SOI) must assign responsibility for

equipment’s care and preservation to an employee who does not

have accountability for that equipment’s record-keeping.

Generally, this individual is the Factory Manager.

The Factory Manager may further delegate responsibility for the

equipment to staff equipment custodians within the departments

where the equipment is located. The names and titles of these

individuals are to be forwarded to the Business Manager, who is

then responsible for recording the equipment custodian’s name (or

position) on each individual master asset record.

a. The equipment’s location is to be noted on the master asset

record by using a location identifier. The first two digits of

this four digit identifier is to contain an alpha character that

identifies the institution (i.e., ‘as’ for Ashland). The last

two digits identify a specific area within the Plant and is

defined by the Business Manager or his/her designee.

Example:

01 = factory office

02 = factory mill

03 = factory assembly

04 = factory finishing

08 = Quality Assurance

09 = Business Office

10 = Warehouse

A location identifier of as09 identifies an item of

equipment assigned to the Ashland Business Office.

• If desired, the physical location may be further

defined by using the ‘room’ field within the Master

Data template of Millenium’s Fixed Assets module.

• Each FPI location must maintain a crosswalk that

defines the numeric assigned to each location within

the Plant.

PS 8563.07

6/13/2001

Page 7

b. All accountable property (property noted on the master

asset record) must have an accountable equipment custodian. It

is this person's responsibility to notify the Business Manager of

any change in equipment’s status as it occurs (transfer of

equipment from one department to another, equipment becomes idle,

etc).