BOP Program Statement 8540.03 § 8

General Ledger accounts within the integrated information system that are not supported by an

automated subsidiary are known as Open Item Managed (OIM) accounts. These are

miscellaneous asset and liability accounts that require a “Plant” to be entered for each line item.

Financial management staff ensures that OIM accounts are monitored monthly and validated for

their location(s) – this includes all accounts, whether associated with the field or the Central

Office.

To properly validate OIM accounts a General Ledger Account Line Items Display Report,

using the dynamic selection “Plant,” is generated and reviewed for accuracy.

At the end of the month, all open items in the financial information system are validated; related

debits and credits that offset each other are cleared. To facilitate the clearing process, the

assignment fields for related debit and credit transactions must be identical. However, the use

of generic information such as system dates, plant codes, etc., must not be used in the

assignment field for clearing purposes. The use of generic information may cause the erroneous

clearing of line items, resulting in inaccurate financial data. See Attachment A for a detailed list

of required assignment and text field information related to specific general ledger accounts.