BOP Program Statement 8536.01 § 9

shipment is tendered, the initial TSP will be given the completed

bill of lading and appropriate copies. The TSP is to bill FPI at

the billing office address listed on the bill of lading and in

the manner outlined below.

a. Except when waived by the GSA, the TSP must use the Public

Voucher for Transportation Charges (SF-1113) and Memorandum Copy,

in billing charges for transportation services to FPI.

— The original or a copy of the bill of lading must

accompany the SF-1113. (If the shipment was by GBL,

the original document is required.)

— Small shipments (generally not exceeding $100 in

transportation charges) are not to be invoiced to FPI

on the SF-1113. These shipments will be billed using

normal commercial invoicing documents.

— The SF-1113 must include the TSP’s Taxpayer

Identification Number (TIN) and SCAC identifier.

— If either is omitted, the form and all supporting

papers are to be returned to the TSP unpaid with a

request that the missing information be added to the

form.

b. In no case may FPI make a prepayment of charges for

transportation services.

c. The following payment procedures apply when the GSA has

waived the requirement for the SF-1113:

— The TSP is to mail the original invoices to the

applicable location upon delivery of services. Copies

of invoices are not to be mailed unless requested by

the location.

At a minimum, an invoice will contain:

— the date the invoice is issued,

— an invoice number,

— the PRO Number (the PRO Number may be used in lieu of

the invoice number),

— FPI’s contract number,

— the FPI reference control number, and

— a description of articles, rates, and charges.

PS 8536.01

7/31/2003

Page 8

The invoice is to be supported by copies of the applicable bill

of lading and proof of delivery.

— When the original invoice is received, the supporting

commercial bill of lading will be validated against the

Transportation Reserve Register and other invoices

received to ensure that:

' the bill is legitimate;

' the bill is not a duplicate billing; and/or

' has not already been paid.

— Incorrect billings, improper invoices, disputes and

payment terms are to be governed by the procedures as

outlined in the Prompt Payment Act.

— The FPI Controller may grant deviations from these

procedures upon written request from the Business

Manager.