BOP Program Statement 8536.01 § 13

required to forward original paid transportation bills and all

supporting documents to the GSA’s Transportation Audit Division

each month for post-payment audit.

The purpose of the post-payment audit is to identify

transportation overcharges and recover any excess moneys paid to

a carrier.

a. The information included in Section 10.a. must be annotated

on all transportation bills submitted for post-payment audit.

b. Monthly submissions are to be made in the following manner:

— Assemble complete packages for each month. Include

the:

' Transmittal For Transportation Schedules and

Related Basic Documents (SF-1186),

' the SF-1113, and

' the bill of lading, GBL, or substitute documents

with freight bills or other supporting documents.

— In lieu of the agency location code (ALC), FPI

locations are to include on the SF-1186 the first four

digits of FPI’s ALC followed by that particular

location’s alpha identifier (i.e., 1508AL). The name

of the contact person with his or her telephone number

is also to be included on the form.

— Send assembled packages to:

PS 8536.01

7/31/2003

Page 11

General Services Administration (SOC)

Paid Document Receiving Unit

13882 Redskin Drive

Herndon VA 20171

c. Paid transportation bills are to be submitted to the GSA at

the end of each month.

— If, due to an oversight monthly submissions are not

made and it becomes necessary to submit multiple

account months at the same time, the most recent

account month is to be forwarded with a SF-1186 in a

separate package. All prior account months are to be

bundled by month, each with an accompanying SF-1186 and

payment schedule, and forwarded in one package clearly

marked to indicate each month and year submitted.

— If no bill of lading or GBL is paid during the month,

complete boxes 11 and 12 of the SF-1186 and submit it

to the GSA. Any transportation vouchers that have not

been paid because they are doubtful claims must be

identified on a separate SF-1186 and forwarded to the

GSA Audit Division.

d. The original transportation documents (if available) are to

be mailed to the GSA. Business Offices are to keep copies of the

original to support the voucher.

e. If no SF-1113s or invoices are paid during the month, the

Business Manager or designee is to complete the appropriate

blocks in the lower left corner of the SF-1186 and submit it to

the GSA.

f. When a new or existing Business Office is authorized to

prepare voucher payments or when authorization has been

discontinued at a location, the GSA Transportation Audit Division

must be notified.