BOP Program Statement 8533.03 § 7

product code is the second segment of the account number. This

six-character segment allows financial transactions to be further

classified according to the actual product line or grouping.

PS 8533.03

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a. Requesting a Product Code. The Program Manager generally

initiates requests for new product codes as new items are

identified. Program Management staff, Planning, Research and

Activation (PRA) staff, or field staff may initiate requests to

change existing product codes. The request shall identify:

Ž the item,

Ž National Stock Number (NSN) if known,

Ž the location(s) where the item is to be manufactured,

and

Ž other pertinent information as included in

Attachment A.

Requests for additions/changes to product codes shall be

submitted to the PRA Branch for approval.

b. PRA Branch Responsibilities. Upon receiving a request to

add/change a product code, the PRA Branch shall review the

request and, if approved, assign the item a number in accordance

with the FPI Chart of Accounts structure. The PRA Branch shall

process all approved requests and forward them to FMB, Sales and

the Product Support Center (PSC) within 10 working days. PRA

shall notify FMB if any changes in product codes result in needed

modifications to reports produced by FMB for PRA.

c. FMB Responsibilities. Upon receiving an approved product

code request, the Financial Manager shall add the product code to

the financial management system FMB maintains, and modify any

reports PRA identifies. The Financial Manager shall then notify

the Policy Section of FMB and all field locations of the changes

to FPI’s Chart of Accounts.

In addition, the Financial Manager shall notify MISB of the

changes for inclusion in any affected database maintained by that

Branch. The Financial Manager shall complete this process within

five working days from receipt of the approved request.

d. PSC Responsibilities. Upon receiving an approved request

to add/change a product code, the PSC shall assign the product an

item number (if applicable) in the Electronic Corporate Item

Master (ECIM) and download it to the affected factory(s). The

PSC shall complete the change in the ECIM and the download within

10 working days from receipt of the approved request.

e. Field Location Responsibilities. Upon receipt of the

product code change in the ECIM, the affected field location

Business Manager shall ensure that the product code is added to

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the Management Control System (MCS) codes and parameters and that

the necessary product code accounts are added to the local chart

of accounts.

Business Managers shall notify the Financial Manager in FMB

when the new product code has been added to their chart of

accounts. Business Managers shall begin using new product codes

on the first of the month following completion of the assignment

process.