BOP Program Statement 8533.03 § 6

is the four-digit number contained in the SGL for classifying

financial transactions. Any FPI staff person, perceiving a need,

may initiate a request for a Financial Accounting Number to be

added to FPI’s Chart of Accounts. The following criteria must be

met before a new number is created:

Ž the transaction cannot be properly classified in any

existing account;

Ž there is a need to classify the transaction apart from

other financial transactions for external or internal

reporting and/or decision-making purposes;

Ž the need to classify the transaction separately is not

an isolated event; that is, the account will continue

to be used in the future;

PS 8533.03

3/8/99

Page 3

Ž the account number is needed at factories throughout

FPI or at Central Office; it is not isolated to a

particular location.

a. Requesting a Financial Accounting Number. All requests for

a Financial Accounting Number shall be submitted to the Deputy

Controller in the Financial Management Branch (FMB). The

following information shall accompany the request:

Ž justification for the accounting number (why it is

needed);

Ž proposed number, including account number in the US

Government SGL to which it correlates (crosswalks);

Ž brief description of the account (account name) and a

definition describing its intended use;

Ž account type (i.e., asset, liability, owner’s equity,

revenue, expense);

Ž object class code (reference OMB Circular A-11),

Preparation and Submission of Budget Estimates);

Ž any restrictions on the use of the account (i.e.,

Central Office use only).

The Reporting Section of FMB shall provide assistance in

completing the request.

b. After review by FMB staff, the Deputy Controller shall

submit the request to the Controller for approval.

c. Upon the Controller’s approval, the Deputy Controller shall

notify the following areas to include the new Financial

Accounting Number into the appropriate financial systems:

Ž all field locations;

Ž Management Information Systems Branch (MISB);

Ž General Ledger and Reporting sections of FMB;

Ž Policy section of FMB for inclusion in the appropriate

Technical Reference Manual.