BOP Program Statement 8533.03 § 10

the account number. This four-character segment is used to

accumulate costs for all capital expenditures, specific general

and administrative expenses, and selected projects.

a. All requests for Project Numbers shall be made through the

appropriate AW(I&E)/SOI or Branch Manager to the Budget Officer

in FMB.

b. The Budget Officer shall assign a Project Number to all

Machinery and Equipment, and Building and Improvement projects

authorized in the FPI Annual Operating Plan.

c. Upon the assignment of a Project Number, the Budget Officer

shall notify the Financial Manager in FMB for input into the

Central General Ledger. In addition the Budget Officer shall

notify the affected locations and branches, as well as the Policy

section of FMB for publication in the next revision of the

Technical Reference Manual.

PS 8533.03

3/8/99

Page 7

d. For capitalized projects, the Business Manager shall close

out the project number in the beginning of the fiscal year

following the fiscal year in which the project was completed.

The project number shall be closed by crediting the appropriate

account and project number and debiting the same account minus

the project number.

Example: A machine was purchased and placed into service in

August. On October 1, the following journal entry is made

to close the project number:

1751-000000-ASFT-000-0000 $15,000

1751-000000-ASFT-000-F906 $15,000

To close out project code F906.

/s/

Kathleen Hawk Sawyer

Director

PS 8533.03

3/8/99

Attachment A

DATE

MEMORANDUM FOR UNICOR DATABASE MANAGEMENT

PRODUCT SUPPORT CENTER, ENGLEWOOD, CO

THROUGH BRANCH MANAGER

PLANNING, RESEARCH & ACTIVATION

FROM: Name, Position, Factory/Location Code

SUBJECT: Request for Entry/Update/Discontinue of Product

Code and Finished Good Item Number into Corporate

Item Master Database

ITEM NUMBER _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(Do not exceed 15 characters)

() Add Item () Update Item () Discontinue Item

DESCRIPTION/DISCONTINUE:

___________________________________

_________________________________________________________________

_________________________________________________________________

_________________________________________________________________

(Do not exceed 40 characters per line. If description is longer than 40

characters, the last character of the first line must be an asterisk (*). The

description will then continue on to line 2 in the Spec. Text field.

NATIONAL STOCK NUMBER: _ _ _ _ - _ _ - _ _ _ - _ _ _ _

DRAWING NUMBER: __________________ REV: ()

SPECIFICATION NUMBER __________________ REV: ()

UNIT OF MEASURE ()EA ()FT ()LB ()SH

()RL ()SO ()OZ ()GA

()Other “Define-_____________”

PRODUCT CODE: _ _ _ _ _ _

WAREHOUSE: ()DGDI ()EPDI ()FTDI ()MTDI

()SFDI ()TXDI ()VCDI

STOCK LOCATION(S): _ _ _ _ / _ _ _ _ / _ _ _ _

(Specify stock locations to add)

VERTICALLY INTEGRATED: ()YES ()NO