BOP Program Statement 8532.08 § 5

and used throughout this PS.

a. Acceptance. An acknowledgment by the government (i.e.

employee) that goods and/or services have been received

(partially or in full) and conform with the contractual

agreement’s requirements.

b. Accountable Officer. An employee by virtue of his or her

position or designation by the FPI Controller responsible for the

obligation and accountability of funds held for safe keeping:

< Approving Official - an accountable officer

responsible for the pre-audit and approval of payment

vouchers, prior to certification to ensure the

payment’s legality and accuracy.

< Payment Sub-certifier - an accountable officer

responsible for verifying voucher payment data entered

by the Data Entry Operator (DEO) into the Accounts

Payable and/or Material Management Module, prior to

certification.

< Certifying Officer - an accountable officer delegated

to certify and release payment vouchers for

disbursement by the Department of Treasury.

< Disbursing Officer - an accountable officer ultimately

responsible for disbursing funds via the U.S. Treasury.

< Security Administrator (SA) - an accountable officer

responsible for providing technical assistance and

maintaining the integrated payment system.

c. Automated Clearing House (ACH). A network that performs

interbank clearing of electronic debit and credit entries for

participating financial institutions.

d. Banking Information. Information obtained for the

electronic transfer of funds which includes a bank account number

and bank routing number.

e. Electronic Funds Transfer. An electronic system used to

transfer payment data and funds from an originator to a

recipient’s account at a designated financial institution.

f. Data Entry Operator (DEO). An individual designated to

enter or key data into an automated system via a computer

terminal.

PS 8532.08

3/15/2002

Page 4

g. Payment Office. Office(s) in which invoices are received

and processed for payment. A prime Business Office is the

payment office for its satellite location.

h. Taxpayer Identification Number (TIN). The nine digit

Employer Identification Number or Social Security Number as

defined in the Internal Revenue Code used for income tax

reporting purposes.

i. Vendor. Any person or entity that the government owes

money for goods and services or reimbursement.

j. Integrated Payment System. The name used to identify the

Systems Application and Product (SAP) used by FPI in data

processing of resource planning, production and payments,

commonly known as Millennium.