US · guidance
BOP Program Statement 8531.13 § 8
AUDIT AND REFUND OF ADVANCE BALANCE
The Chief, CAR, is responsible for:
# Reviewing activity in the Advance Payables account monthly.
# Notifying customers of advance payment balances that have been inactive for more than 12
months.
# Performing an audit of any advance payment balance that has been inactive for more than 24
months. This includes a review of orders and shipping information in the SAP database.
# Disbursements of advance payments.
If any advances carry a negative balance of more than $1,000, CAR contacts the program
manager, customer, and Financial Management Branch for resolution. If negative balance items
have not been resolved within 120 days, the invoice must be written off.
After the audit has been completed and the account balance has been determined to be accurate,
the Chief, CAR, contacts the customer to obtain disposition instructions for the advance payment
balance. The customer is given the opportunity to purchase more goods and services with funds
remaining on the advance payment.
P8531.13 4/22/2010 5 - 4
History
PS 8531.13 dated 2010-04-22
Provenance
- Source
- bop.gov
- Retrieved
- 2026-09-20
- Edition
- bop-ps-2026-09-20
- Content hash
65495b9b6bcc09c29d3807badb418b49868eb02dec59eb43cd53665f3d6fe43f
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