BOP Program Statement 8531.12 § 19

currently enrolled in Treasury’s Cross Servicing Program, which

includes, in addition to TOP, other debt collection assistance

such as:

! credit bureau reporting,

! federal salary offsets, and

! if necessary, referral of debts to a private collection

agency.

All eligible non-federal debt with a principal amount over $100

that has been delinquent for 180 days must be submitted to

Treasury for collection. Debts that are transferred to Treasury

must reference the debtor’s TIN. Debts that are less than 180

days may be transferred to Treasury, if the Chief CAR determines

that the time line would hinder collection efforts.

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The Chief, CAR or designee is responsible for submitting the

pertinent documentation for each debt to Treasury and cease

collection efforts. However, if the expectation is that the debt

will be collected in full within three years from the date of

delinquency through TOP, a payment plan, or CAR collection, the

debt does not have to be transferred for collection.

When a debt is transferred to Treasury the Chief, CAR or designee

must certify via a memorandum that:

! the information on the delinquent debts being submitted is

accurate;

! the debts are legally enforceable and reasonable efforts

have been made to obtain payment;

! the debtors have been afforded due process and notified

properly as outlined in accordance with regulations; and

! the rationale for supporting a compromise of claim, if

applicable.

The Chief, CAR or designee is also responsible for responding to

any challenges the debtor makes to Treasury concerning the debt’s

accuracy and legitimacy.

Once the debt has been transferred, CAR must document in

Millennium immediately that the debt was transferred to Treasury.

At a minimum, the following information must be entered:

! local collection efforts will cease immediately;

! interest and penalty calculations will cease;

! the appropriate reason code is entered;

! the amount of accrued interest and penalty prior to

transfer; and

! the status of collection efforts (i.e., internal offset

requested, returned to field location, forwarded to the

Bureau for Compromise of Claim, forwarded to Treasury,

collected.

Upon transfer of the debt to Treasury for collection, the

customer account should be blocked to prevent any further orders

from being loaded. This process will prevent possible future

losses. Any delinquent debt over 180 days, not transferred to

Treasury, must be documented in Millennium explaining the reason

for not transferring the debt to Treasury or DOJ for litigation.

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