BOP Program Statement 8510.02 § 13

the prompt preparation of all needed financial reports. UNICOR

reports disclose significant financial facts about UNICOR

operations and activities clearly. They are prepared and issued

as often as necessary to be of maximum use to management

officials and to meet prescribed external requirements. Both

external and internal reports are prepared from the same source

data and should be in agreement.

External reports are designed to meet the requirements of control

agencies, including requirements for audited financial statements

consolidated at the Department level as required by the Chief

Financial Officers Act of 1990 (CFO). Internal reports are

designed to meet the needs of UNICOR’s management. The Reports

include:

— Balance Sheet - statements of assets and liabilities and

— Income and Expense - statements concerning the results of

operations at the Program level.

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a. Type and Content of Reports. The following discussion

addresses the major categories of UNICOR accounting reports.

(1) Financial Position (Balance Sheet). The Central Office

prepares statements of assets and liabilities relating to

Business Areas (representing Program Areas) for their activities.

Such statements should disclose:

— the major categories of assets,

— the amount and nature of significant contingent

liabilities, and

— such explanatory information on the assets and

liabilities as is necessary to disclose the

reporting area’s financial position fully and

clearly.

(2) Results of Operation. Applicable costs incurred to

produce revenues from sales of materials or services is compared

or matched with the amount of such revenues to prepare financial

reports on revenue-producing operations.

— The difference between revenues and applicable

costs and expenses represents the financial

results of these operations as measured by the

increase or decrease in the net assets of each

factory or activity down to the factory level.

(3) Sources and Application of Funds. Annual corporate

statements of financial position and results of operations the

FMB prepares are accompanied by statements of sources and

application of funds. All significant items must be shown

separately, as either a source or application of funds.

(4) Treasury Reports. The FMB prepares reports and

information relating to financial condition and operations as

required by the Department of Treasury. UNICOR accounts relating

to cash and other financial transactions are maintained in such a

manner to facilitate the reports’ prompt and accurate

preparation.

(5) Other. Each UNICOR field location enters the financial

and costing data at the transaction level and maintains all

supporting documentation for the financial statements. UNICOR’s

automated system provides reports by which program management may

analyze production activity.

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b. Reports to Other Federal Agencies. The FMB compiles

additional periodic reports to submit to the Office of Management

and Budget (OMB). Annual reports are provided concerning:

— analysis of other income,

— miscellaneous sales,

— other expense,

— use and disposal of excess and surplus property,

— real property,

— motor vehicle,

— postal volume,

— inmate industrial pay, and

— sundry assets.

Annual operating plans are submitted to the Bureau and DOJ.