BOP Program Statement 8370.02 § 3

An overview of the archive cycle is provided below. Detailed guidance is in the Technical

Reference Manual SAP HANA 6.0 Transactional Data Archiving.

a. The CFO initiates an archive cycle and identifies in writing to the PM the range of data for

archiving.

■ An archive cycle should be executed at least once each fiscal year.

■ An archive cycle should conclude or pause three months before the end of a fiscal year,

or as directed by the CFO.

■ At a minimum, FPI must maintain the current fiscal year’s data plus the previous two

fiscal years’ data on the FPI financial information system PRD server.

b. The PM organizes the archive cycle, documents the process, and notifies BPOs that an

archive request was submitted.

c. The TSO validates file paths and coordinates system resources, system backups, and file

backups.

d. Once system resources are allocated and backups made, the PM processes an archive cycle.

e. An archive cycle is complete when:

■ All records are either transferred to the archive disk storage space, or otherwise noted by

the PM.

■ Data transferred or otherwise noted is verified by the BPO.

■ The transactional data transferred is deleted from the FPI financial information system

tables, or the master data is deleted from the FPI financial information system tables.

When these conditions are met, the PM notifies BPOs in writing that the archive cycle has

concluded.