US · guidance

BOP Program Statement 8370.02 § 2

RESPONSIBILITY

activein force · 2026-03-19 – presentact-effective-date

a. Project Manager (PM). Each archive cycle is managed by a Project Manager (PM), who is

responsible for:

■ Identifying objects for archiving.

■ Managing all aspects of the archive transaction (SARA).

■ Providing guidance to business process owners (BPOs) on data reconciliation, validation

of archived data, and disposition of records that are not possible to archive.

■ Training users on retrieving archived data.

■ Documenting an archive cycle.

■ Advising BPOs and FPI senior management about archiving concerns.

b. Technical Support Officer (TSO). The TSO coordinates system support to the PM in

archiving data, including:

■ Creating disk drive directories located on the archive disk storage space.

■ Providing programming and SAP Online Service System (OSS) note application (bug

fixes).

■ Coordinating system backups prior to an archive cycle.

■ Ensuring backups are completed and safeguarded against destruction.

c. Chief Information Officer (CIO). The CIO designates the TSO and is the BPO for

Information Technology (IT) functions related to archiving. The CIO also ensures archive disk

storage space is safeguarded from destruction or malfunction that could cause the loss or

corruption of data.

d. Chief Enterprise Resource Planning (CERP). The CERP designates the PM, who is

normally from the Enterprise Resource Planning branch (ERP), but may be from another branch.

The CERP is the BPO for ERP duties related to archiving.

e. Chief Financial Officer (CFO). The CFO initiates an archive cycle and approves the

removal or deletion of archived data where a financial impact is recognized.

f. Business Process Owners (BPO). The BPOs, or designees, validate data, including master

data, eligible in their areas to archive. BPOs are referenced in Technical Reference Manual SAP

HANA Transactional Data Archiving.

g. Deputy Assistant Director (DAD). DAD approval is not required to start an archive cycle;

however, the DAD can deny or halt an archive cycle by written authorization.

8370.02 3/19/2026 PROPERTY OF US GOVERNMENT 2

History

PS 8370.02 dated 2026-03-19

Provenance

Source: bop.gov
Retrieved: 2026-09-20
Edition: bop-ps-2026-09-20
Content hash: ae205e2e84a885df36d75a4de7dd9b482988f2b69690faf5f2f5fa1c809a77ba

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