BOP Program Statement 8351.02 § 17

The security of trailers will be managed in accordance with the Program Statement Correctional

Services Procedures Manual.

The handling, storage, packaging, preservation, and delivery of materials or products must

follow contractual requirements and drawings. Absent these requirements, local standard

operating procedures and process instructions apply.

Regardless of whether materials are prepared for delivery inside the factory or at the warehouse,

warehouse staff execute shipping transactions in the FPI financial information system. The FPI

financial information system goods issue posting date should be the same as the date of physical

shipment, but not before the actual pickup date. Noncompliance must be documented (e.g., FPI

financial information system unavailable).

The Government Bill of Lading (GBL), Commercial Bill of Lading (CBL), or any documents

required by the customer or by Accounts Receivable (AR) are completed before delivery. Copies

of Department of Defense DD Form 250 (DD250s) are scanned and sent to AR. DD250s

requiring source inspections are not posted in the FPI financial information system until the

DD250 is signed and the shipment is physically made. Locations use a control log for issuing

GBLs/CBLs. The numbering sequence uniquely identifies the factory, GBL/CBL number, and

fiscal year. A new transportation register starts at the beginning of each fiscal year, according to

the Program Statement Transportation, Payments and Audits.