US · guidance
BOP Program Statement 8331.03 § 7
GENERAL INVENTORY-TAKING TECHNIQUES
The primary goal in selecting the proper physical inventory technique is validation of inventory
counts. Material or asset counts are conducted using the financial information system processes.
The following procedures are required:
■ Stock in the warehouse and factory areas should be arranged in an orderly manner and clearly
marked before counting takes place. The contents of boxed items are indicated. If possible,
like items are placed together. The location determine s the cutoff date for stock issues and
receipts and communicates that date to staff taking inventory.
■ Inventory teams may use financial information system printouts containing warehouse stock
location, unit of issue, and nomenclature for recording counts and identifying stock items that
P8331.03 03/19/2015 6
have been counted. However, these printouts may not contain the actua l item counts. The
field location keeps physical count records and reconciliation work papers for three years.
History
PS 8331.03 dated 2015-03-19
Provenance
- Source
- bop.gov
- Retrieved
- 2026-09-20
- Edition
- bop-ps-2026-09-20
- Content hash
6790d59e729c4009ba3332f32ede80f5025cd3a7986b30dd04c6a238f78cce45
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