BOP Program Statement 8331.03 § 14

LEAST 95 PERCENT ACCURACY

Factories that have a 95 percent or greater inventory accuracy level are exempt from the control

group procedures listed above. However, the supervising staff member must perform at least

monthly financial information system-generated cycle counts of raw materials, sub-assembly, and

finished goods inventories per Section 9.

The count size for cycle counts should be sufficient to include all inventory items at least once

during the year.

The AW(I&E)/SOI reviews discrepancies and adjustments to the inventory records.

If the accuracy rate drops below 95 percent for two consecutive factory cycle counts, or the annual

inventory of raw materials, sub-assemblies, finished goods, or work in process is less than 95

percent, control groups are established and the procedures in Section 13 are followed.

REFERENCES

Program Statements

P8340.07 Quality Program Manual (1/14/00)

ACA Standards

None.

Records Retention Requirements

Requirements and retention guidance for records and information applicable to this program are

available in the Records and Information Disposition Schedule (RIDS) system on Sallyport.

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Attachment A. INVENTORY COUNT COVER SHEET

Type of Count: Number of items counted:

Date of Count: Number of items correct within tolerance:

Accuracy Rate:

Inventory Count Packet and Review

Inventory count sheets

Staff (Signatures) and /or inmate (register numbers) are included on count sheet

(requires 2). Ensure that staff counting are not entering or posting the counts.

If count differences, include Inventory difference posting document

Inventory difference posting includes the AW/SOI or designee signature.

Name / Reg. No. (Type or Print) Position Role

Count Generator

Counter

Counter

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Counter (if applicable)

Count Entry

Count Posting

AW/SOI or designee

Prepared by (printed name) Date

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