BOP Program Statement 8241.03 § 10

˜ The customer’s purchase order number must agree with that

shown in SAP, or the credit card holder’s name must be shown

on the credit card order (last name, first name).

˜ Payment Method

˜ C = AR Credit Card

˜ F = AR Checks

˜ O = AR OPAC/GOALS

All orders entered at the UNICOR CSC at FMC Lexington will have

the following payment methods applied. All military, private

vendors, U.S. Postal Service, Judiciary and all MIPRs will have a

payment method of “F” for AR Checks, except for credit card

orders from within these agencies. These credit card orders will

have a payment method of “C” for AR Credit Card.

PS 8241.03

8/1/2003

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Other agencies will have a payment method of “O” for AR

OPAC/GOALS, with the exceptions of credit card orders from within

these agencies. These credit card orders will have a payment

method of “C” for AR Credit Card.

˜ The partners shown in the sales order must agree with the

purchase or credit card holder. The partners are:

˜ Sold to party,

˜ Ship to party,

˜ Payee, and

˜ Bill to party.

Credit card orders should have the sold to party, payee party,

and bill to party as the same customer number.

˜ The line item part number and description in SAP must agree

with that shown on the order.

˜ The line item price must agree with that shown on the order.

˜ The line item quantity must agree with that shown on the

order.

˜ The line item configuration string must agree with the

custom options the customer selected.

Exceptions are made for orders which follow a different format,

such as Social Security Administration orders.

˜ The sales order line item due date in SAP will agree with

the due date the customer specified (either on the hard copy

of the customer order, the last modification/amendment to

the order, or other documentation indicating the customer’s

authorization).

˜ The sales order header text will contain relevant customer

point of contact (POC) information, along with the phone and

fax number if available.

˜ The sales order header text will contain special shipping

instruction (i.e., inside delivery, special set-up

instruction, or mark for instructions)

If the customer order contains multiple shipping addresses, then

the instructions will be contained at the drop-ship to level.

PS 8241.03

8/1/2003

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