BOP Program Statement 7430.03 § 2

Community. In CTS, “residing in the community” is defined as residing at a Residential Reentry

Center (RRC), on Home Confinement (HC), assigned to a Day Reporting Center, or while on

Federal Location Monitoring (FLM).

Comprehensive clinical assessment. A written report based on a comprehensive diagnostic

interview which evaluates the inmate’s appropriateness for treatment and contains a diagnosis

based on criteria outlined in the most recent edition of The Diagnostic and Statistical Manual of

Mental Disorders (American Psychiatric Association) (DSM) as the basis for treatment.

Contract. A mutually binding legal relationship obligating the seller to furnish the supplies or

services (including construction) and the buyer to pay for them. It includes all types of

commitments that obligate the Government to an expenditure of appropriated funds and that,

except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts

include (but are not limited to) awards and notices of awards; job orders or task letters issued

under basic ordering agreements; letter contracts; orders, such as purchase orders, under which

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the contract becomes effective by written acceptance or performance; and bilateral contract

modifications (FAR 2.101).

Contracting Officer (CO). A person with the authority to enter into, administer, and/or

terminate contracts and make related determinations and findings (FAR 2.101).

Contracted Treatment Provider. Any individual or other legal entity awarded a Federal

Government contract or subcontract under a Federal Government contract. Contractor refers to

both a prime contractor and all of its subcontractors of any tier on a contract with the Federal

Government.

Contractor Performance Assessment Reporting System (CPARS). A web-based system that

documents and evaluates contractors on their performance of awarded contracts. CPARS collects

and manages contractor performance information and provides source selection officials with

information on contractor past performance. Officials prepare a Contractor Performance

Assessment Report in CPARS at least annually.

Federal Acquisition Certification for Contracting Officer’s Representative (FAC-COR).

The FAC-COR is a federal certification program that establishes training and competency

requirements for individuals serving as Contracting Officer’s Representatives.

Contracting Officer’s Representatives (COR). A COR is a Bureau staff member appointed by

the Contracting Officer (CO) to provide technical oversight and assist in the administration of a

specific contract. The COR ensures contractor performance aligns with the requirements outlined

in the SOW. The authority of the COR to act on contractual matters is set forth in individual

letters of appointment signed by the CO and provided to the contractor. Any changes in the

authority of the COR must be officially made by the CO.

Federal Acquisition Regulation (FAR). The FAR is the primary Code of Federal

Regulation for use by all executive agencies in their acquisition of supplies and services with

appropriated funds.

Monitoring inspection report. One or more subject matter experts (SMEs) conduct on-site or

remote audits of SOW requirements. The SME identifies strengths and deficiencies of the

contracted treatment provider within a written report to ensure the government receives quality

and competent services consistent with SOW requirements.

Monthly Progress Reports (MPR). An individualized treatment synopsis, completed by the

contracted treatment provider in accordance with the requirements of the SOW, which provides a

treatment progress update to the Community Treatment Oversight Specialist (CTOS). It

summarizes the inmate’s attitude and participation progress, significant issues, progress toward

treatment goals, medication compliance, and overall adjustment to the community.

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National Crime Information Center (NCIC). NCIC is a criminal records database allowing

criminal justice agencies to enter or search for information about stolen property, missing or

wanted persons, and domestic violence protection orders; to get criminal histories; and to access

the National Sex Offender Registry.

Request for Contract Action (RCA). An action that officially initiates a particular

procurement; it is sometimes called a requisition or purchase request. RCAs provide the basis for

determining how procurements will be conducted and how contracts will be awarded. They

contain descriptions of the requirements, required authorizations, and necessary administrative

details and market research that enables the CO to prepare and issue solicitations and necessary

contract documents.

Source Selection Authority (SSA). Federal official in charge of selecting a source or sources in

a competitive negotiated acquisition. The CO serves as SSA for acquiring community treatment

services. The SSA establishes an evaluation group structure, approves the Source Selection Plan,

and considers the recommendations of evaluation and advisory groups in making the source

selection decision.

Statement of Work (SOW). A document which outlines the technical requirements for

operating under the contract. Specifically, the SOW contains information about administrative

and program requirements, as well as all services the contracted treatment provider is required to

perform throughout the life of the contract. The SOW also contains measurable performance

standards.