BOP Program Statement 7310.04 § 12

each inmate's probable release date, the unit team shall decide

whether to refer an inmate to a Community Corrections program.

Medical staff shall notify the inmate's Case Manager promptly

when a pregnancy is verified. Upon notification, the unit team

shall decide if a MINT referral to a Community Corrections

program will be made.

a. Referral to CCM. Staff shall use the Institution Referral

form (BP-210) (Attachment B) when referring an inmate for

transfer to a CCC. Information included in the Additional

Information (11) and Specific Release Preparation Needs (12)

sections must be as specific as possible regarding the inmate's

needs.

Attachment B contains instructions for completing the

Institution Referral form and related materials. Signed copies

of the "Community Based Program Agreement" must be included with

all CCC referrals. The Warden is the final decision-making

authority for all CCC referrals the unit team recommends.

If the Warden approves the CCC referral, the unit team shall

forward two copies of the Institutional Referral form and

appropriate attachments to the CCM. Staff shall enter the DST

SENTRY assignment of "W CCC ACT.” Copies of appropriate

documents are prepared so that one may be forwarded to the CCC

while the CCM retains the other for reference.

A separate packet with appropriate copies shall be forwarded to

the Transitional Services Manager (TSM) in the receiving region

where the inmate is being released for graduates of Residential

Drug Abuse Programs. Staff are referred to the Drug Abuse

Programs Manual for responsibilities and/or documentation

requirements. If the CCC referral packet is mailed prior to

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completion of the Treatment Summary and Referral form (BP-549),

the Drug Abuse Treatment Coordinator shall forward the completed

BP-549 form to the Transitional Services Manager in the region of

the inmate's release and provide a copy to the unit team.

The referral packet shall be forwarded to the CCM at least 60

days prior to the maximum recommended range or date. However,

additional time may be required for processing inmates with

special community-based program needs (i.e. mental health, drug

transition, disabilities, and inmates with higher security

needs).

For MINT referrals, the referral packet shall ordinarily be

forwarded to the CCM at least 60 days prior to the recommended

date. If the inmate is committed to Bureau custody or arrives at

the designated facility at any stage during the second trimester

of pregnancy, the referral shall be forwarded to the CCM as

quickly as possible.

If an inmate is scheduled for release via parole, and CCC

placement is for 45 days or less, a copy of correspondence

directed to the U.S. Parole Commission (USPC) outlining the

release plan and requesting parole certificates, as well as

copies of the USPO’s letter recommending release plan approval,

must be included in the referral package.

b. Mandatory CCC Residence. When an inmate must reside in a

CCC as a condition of parole, mandatory release, or supervised

release supervision after release from confinement, the

institution shall refer the case to the appropriate CCM, who

shall refer the case for placement under these procedures:

Institutions shall notify the USPC of cases that cannot be

placed (see specific information in Attachment B). Inmates in

this category should not be referred for transitional purposes

and have this time "stacked" on to the Court or USPC's ordered

period of CCC placement.

Inmates releasing from an institution via 3621E CMPL or 4046C

CMPL, or who have mandatory CCC residence as a condition of

parole, mandatory release, or supervised release supervision,

should be referred for release preparation transfer to a CCC, and

the CCM should work with U.S. Probation to waive the CCC

requirement during the period of supervision. The CCM shall

attempt to affect the 180 day release preparation placement for

inmates releasing via 3621E CMPL or 4046C CMPL. The CCM shall

keep the appropriate U.S. Probation Office apprised of the

inmate's progress toward reaching the goals of Community

Corrections programming. Should the USPO still require CCC

placement as a condition of supervision, the CCM will ordinarily

honor the request.

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c. Referral to CCC. CCMs shall immediately forward referrals

to appropriate CCCs. CCC staff shall notify CCMs in writing of

acceptance or rejection. When referrals are accepted, CCCs will

send acceptance letters, subsistence collection agreements, and

CCC rules and regulations to inmates in care of their Unit

Managers. Institution staff shall ensure acknowledgment forms

are returned to CCCs. CCMs shall monitor referrals for timely

response from contractors.

d. CCC Rejection. CCC staff must provide specific reasons, in

writing, to CCMs when they reject referrals. In such cases, CCMs

shall determine if further discussion with the CCC staff is

appropriate or, if not, referral to an alternate resource is

possible. When all placement options have been exhausted, the

CCM shall inform the referring institution Warden, with copies to

the Unit Manager, that the inmate cannot be transferred to a CCC

and the reason for rejection.

e. Transfer Date. When CCMs are notified of an inmate's

acceptance by a CCC, a transfer date to the CCC is to be

established, and the CCM shall enter the SENTRY destination

assignment transaction. The effective date shall be the approved

future transfer date.

Destination assignments, "DST,” have been established in SENTRY

for contract CCCs and work release programs. These assignments

use the CCM facility code followed by the contract location code.

CCMs may add their contract location destination assignments for

inmates in any Bureau facility. When an inmate arrives at the

CCC and is admitted to the location (in SENTRY), the destination

assignment is automatically removed.

These assignments shall appear on the CCM and institution

SENTRY daily log. Institution staff may display rosters of

inmates approved for CCC transfer, and CCMs may display lists of

pending arrivals by contract location.

The location description (name of the CCC) shall appear on the

inmate's profile. If, for any reason, an inmate cannot be

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transferred to a CCC on the scheduled date, institution staff

shall notify the CCM immediately.