BOP Program Statement 7300.09 Change Notice 5

U.S. Department of Justice

Federal Bureau of Prisons

Change DIRECTIVE AFFECTED: 7300.09

CHANGE NOTICE NUMBER: 7300.09

Notice DATE: 1/12/98

1. PURPOSE AND SCOPE. To highlight the most significant changes in the

revised Community Corrections Manual. The previous Manual was issued in

1991 and was updated by eight Change Notices. This complete reissuance:

# removes information in the Preface to Chapter 1 and reorganizes

Chapter 1,

# replaces Chapter 4 on Contracting,

# removes from Chapters 4 and 5 requirements for forms R-84 and I-

12, since the FBI no longer requires those forms,

# makes changes to attachments and references to Program Statements

in the Discipline section of Chapter 5 on Case Management,

# assigns responsibility for performing a full audit of the sentence

computation prior to an inmate’s transfer to a CCC to the institution

Inmate Systems Manager in Chapter 6,

# replaces Chapter 7 on Financial Management,

# accomplishes the required conversion from WordPerfect 5.1 to WordPerfect

6.1., changes the numbering of the manual, and updates all references to

Program Statements.

Other editorial improvements have been made throughout the Manual.

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CN 7300.09 1/12/98

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2. SUMMARY OF CHANGES IN CHAPTER 4

a. The Community Corrections Regional Administrator is given the option

of waiving Pre-occupancy inspections for incumbent contractors. This

option will enhance cost containment procedures by reducing CC staff travel

expenses.

b. The term mandays has been changed to inmate-days.

c. Duplicate contract files maintained by the Management Center

Administrator are eliminated.

d. New inspection procedures and monitoring schedules for U.S. Marshals

Service (USMS) “Piggyback” jail contracts are established. Suitability

inspections will be conducted with the USMS prior to inmate placements. In

addition, CC staff will participate in a joint monitoring with USMS staff

once every three years. A copy of all USMS monitoring reports will be

maintained in the contract file. This change will result in a significant

cost savings to the Bureau.

e. Requests to exercise option years are to be submitted via electronic

means.

f. The address of contact for FOI inquiries about existing contracts has

been changed.

g. Requests for contract action for all new or replacement contracts

should be received by the contracting officer 14 months prior to beginning

performance. This will give the contractor 120 days to begin performance

rather than the current 60 days.

h. Accounting codes have been updated.

i. COS may now contact the CO by BOPNet GroupWise E-mail when inquiring

about the status of a particular contract.

j. Pre-site inspection requests can now be requested via BOPNet

GroupWise e-mail.

k. Past performance is added as an evaluation criteria in the

solicitation and under the Evaluation Panel’s general instructions.

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l. The CCRA may postpone a full monitoring with justifiable cause;

however this postponement should not exceed 30 days. Additionally the CCM

may request the CCRA to waive an interim review when determined to be in

the best interest of the Bureau of Prisons.

m. Documentation of contractor training initiated by the CCM need only be

maintained in the local contract file thereby eliminating the need for MCA

duplication.

n. New procedures concerning the reporting and investigation of

integrity issues in Bureau contract facilities are incorporated.

o. References to FBI Form I-12, Wanted Flash Cancellation Notice and FBI

Form R-84, Final Disposition Notice have been deleted from Attachment 4-7.

3. SUMMARY OF CHANGES IN CHAPTER 5

a. In the Discipline section, the CCC Prohibited Acts attachment has

been deleted, and the Chapter now refers staff to three related tables in

the Program Statement on Inmate Discipline and Special Housing Units.

b. In the Central Inmate Monitoring System section, the requirement for

CCMs to monitor uncommitted separation cases in their districts has been

deleted.

c. In the section on Referrals for Institution Transfer to CCCs, CCC

referral log requirements have been clarified to indicate the log can

reflect the “name of the referral CCC” or the CCC location code.

d. References to FBI Form I-12, Wanted Flash Cancellation Notice and FBI

Form R-84, Final Disposition Notice have been deleted from the Release

Forms and Report Distribution section.

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e. Reference to the procedure for immigration detainees with supervision

has been deleted from the section on Release Forms and Report Distribution.

4. SUMMARY OF CHANGES IN CHAPTER 7

a. Descriptions of the budget process and budget reports are

streamlined.

b. The sections on budget projection and accruals contain new

procedures. Some information in these areas is now located in the

Community Corrections Technical Reference Manual.

c. Travel and purchasing procedures are updated.

d. Accounting and contract codes are updated. Most of the related

technical information is now in the Community Corrections Technical

Reference Manual.

e. All seven attachments are replaced by the Region Annual Budget Plan

and CCM Budget Projections attachments.

5. ACTION. File this Change Notice in front of the Community Corrections

Manual.

/s/

Kathleen M. Hawk

Director