BOP Program Statement 7300.09 Change Notice 2

PS 7300.09

CN-2 5/19/99

Page 1

U.S. Department of Justice

Federal Bureau of Prisons

Change DIRECTIVE AFFECTED: 7300.09

CHANGE NOTICE NUMBER: 02

Notice DATE: 5/19/99

1. PURPOSE AND SCOPE. To add sections on the Cost of Incarceration

Fee, Sexual Abuse/Assault Prevention and Intervention, and Volunteer Use

in Community-Based Programs as well as to add the Tracking Juvenile

Designations form to Chapter 5 of the Community Corrections Manual and

to make a variety of other more minor changes to Chapters 5 and 6 as

detailed below.

2. SUMMARY OF CHANGES IN CHAPTER 5

a. In both Chapters 5 and 6, changes have been made in accordance with

the Bureau’s clear writing initiative. Increased use of BOPNet GroupWise

system for making official notifications has also been added throughout

this change notice.

b. In section 5.1, paragraph 6, a designation is not done when requested

by the U.S. Marshals Service if the sentence has been completed.

c. In section 5.1, paragraph 9, during the designation process, prior

sentence computations are to be reviewed along with the 129s and

Presentence Investigations.

d. In section 5.1, paragraph 12, if background information has not been

completed, the inmate must be designated to at least a LOW security

facility.

e. In section 5.1.2, community corrections staff must obtain a verbal

report related to offense conduct and institutional adjustment from a

state employee on state inmates being designated for service of a federal

sentence.

f. In sections 5.1.3 and 5.1.4, directions on maintaining

documentation regarding voluntary surrenders and appeals were

PS 7300.09

CN-2 5/19/99

Page 2

added.

g. In section 5.2.2.b, when an inmate is rejected for CCC

placement, the CCM must consider placement in U.S. Probation

Office’s electronically monitored home confinement program.

h. In section 5.6.2.a.(2), minor changes were made regarding escape

notification procedures.

i. In section 5.6.2.a.(8), minor changes were made regarding

maintenance and documentation of escape related information.

j. In section 5.6.2.c(1), new information was added regarding

coordination of apprehension efforts between the CCM, USMS, and

contractor.

k. In section 5.8, clarification is added to the VCCLEA

procedures regarding prohibited acts.

l. In section 5.8.3, a misconduct report on a VCCLEA violent or

PLRA inmate may be referred to a DHO certified CCM staff member in

offices with an unusually high number of incident reports.

m. In section 5.11, information was added regarding the transfer of

inmates and notification of victims and witnesses.

n. In section 5.12.2, information was added regarding notification

procedures for hospitalized inmates and general direction given

related to precertification of treatment.

o. In section 5.14.4.a, dollar amounts of court assessments were

removed.

p. Section 5.14.5, Cost of Incarceration Fee (COIF), was added.

q. Section 5.16, reference to Sexual Abuse/Assault Prevention

and Intervention procedures was added.

r. Section 5.17, Use of Volunteers in Community-Based Programs, was

added.

s. Attachment 5-1, the CCM Designation Log, was revised.

t. Attachment 5-1a, Tracking Juvenile Designations, was added.

3. SUMMARY OF CHANGES IN CHAPTER 6

a. In section 6.1.1.d, files for direct court commitments must now

contain an inmate discipline record.

PS 7300.09

CN-2 5/19/99

Page 3

b. In section 6.1.2.d, the files for condition of supervision

placements must now contain a SENTRY Sentence Computation.

c. In section 6.1.3.c, community confinement case files must now

contain a SENTRY Sentence Computation.

d. In section 6.1.4, intermittent confinement case files must now

contain the Designation Request and the SENTRY Sentence Computation.

e. In section 6.1.5, for institution transfer files, it is now

stipulated that some material is a copy while other material should

be the original document.

f. Section 6.3, SENTRY Applications, has been reorganized. In

section c, inmate movement is loaded the same day or the next

working day if the movement was after business hours.

g. In section 6.3.7, the name of the Transitional Services

Program has been changed to Community Transitional Drug Abuse

Treatment.

h. In section 6.4.1.a, for supervision violators, prior sentence

computations must be reviewed to identify over-served time.

i. In section 6.4.5.d, information on the award and deduction of

Good Conduct Time was deleted. Language requiring immediate entry

of disallowance and sentence recalculation was added as well as a

statement directing staff how to document institution actions.

j. In section 6.4.5.e, the inmate and contractor must be notified

of revised release dates.

k. In section 6.4.6.a, language was added directing staff to update

the sentence computation before an inmate is released and to add

remarks explaining any discrepancy between actual and statutory

release dates.

l. In section 6.4.6.c, including a copy of the “satisfaction

display,” for all cases is now required.

m. In section 6.4.6.d, the reason for early termination of

supervision cases is now to be noted in the computation remarks

section.

PS 7300.09

CN-2 5/19/99

Page 4

4. TABLE OF CHANGES

Remove Insert

Table of Contents pages 5-8 Table of Contents pages 5-8

Chapter 5 Chapter 5

Attachment 5-1 Attachment 5-1

Attachment 5-1a

Chapter 6 Chapter 6

5. ACTION. File this Change Notice in front of PS 7300.09, the

Community Corrections Manual.

/s/

Kathleen Hawk Sawyer

Director