BOP Program Statement 5803.08 § 2

§524.41 Types of progress reports.

The Bureau of Prisons prepares the following types of progress reports.

a. Initial Hearing – prepared for an inmate’s initial parole hearing when progress

has not been summarized within the previous 180 days.

b. Statutory Interim/Two-Thirds Review – prepared for a parole hearing

conducted 18 or 24 months following a hearing at which no effective parole date

was established, or for a two-thirds review (see 28 CFR §2.53) unless the inmate

has waived the parole hearing.

U.S. Parole Commission (USPC) regulations are the determining factor on whether the statutory

interim report is prepared after 18 or 24 months (see Title 28, Code of Federal Regulations,

Section 2.14). When an inmate chooses to waive a two-thirds mandatory parole hearing, a

progress report is not required. The inmate must initial the Parole Form I-24 (Notice of

Hearing), No. 3D, indicating a desire to waive mandatory parole. Staff then forward the

executed I-24 to the USPC.

c. Pre-Release

(1) Record Review – prepared for and mailed to the appropriate Parole

Commission office at least eight months prior to the inmate’s presumptive parole

date.

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Mailing includes the ability to transmit using electronic media (scanning, email, fax, etc.) as

applicable.

Upon review of this report, the USPC may grant a parole effective date or may modify its

previous order.

(2) Final – prepared at least 90 days prior to the release of an offender to a term

of supervision.

(a) Parole Cases. Progress reports submitted for prerelease reviews for inmates with a parole

release date must include copies of Disciplinary Hearing Officer (DHO) Reports that have

occurred since the last USPC action.

(b) Supervision Only Releases. When it is anticipated that the inmate will not be released

through a Residential Reentry Center/Direct Home Confinement (RRC/Direct HC), a final

progress report is completed and forwarded to the appropriate supervision authority (e.g., U.S.

Probation, Court Services and Supervision Agency for D.C. offenders) 90 days prior to release.

(c) Release to a Detainer. A final progress report is also completed 90 days prior to release and

forwarded to the appropriate supervision authority when the inmate is to be released to a

detaining authority.

(d) Deportable Aliens. A final progress report does not need to be prepared on a deportable

inmate who is serving his/her sentence in a contract detention facility or who has had an

immigration hearing and has been ordered deported.

(e) Residential Reentry Center/Direct Home Confinement (RRC/Direct HC) Releases.

When it is anticipated that the inmate will be released through an RRC/Direct HC, the pre-release

record review and/or final progress report must contain a thorough review of the inmate’s

community resources, release plans, and information regarding the RRC/Direct HC transfer.

When known, the progress report includes the specific RRC/Direct HC and the expected date of

transfer (or anticipated length of stay). When specific information is not available, the progress

report reflects the current status of the transfer; staff are expected to notify the USPC (if

applicable) and supervision authority when more specific information is available. Medical

and/or mental health concerns, including required medication the inmate will need while in an

RRC/Direct HC, are addressed in the exit summary and the mental health transfer summary

maintained in the Bureau’s electronic medical records. In addition, medical and mental health

issues affecting employability and employment limitations are addressed in these summaries.

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d. Transfer Report – prepared on an inmate transferring to community

confinement or any non-Bureau facility.

Transfer progress reports are no longer required unless the inmate is being transferred to

community confinement (i.e., RRC/Direct HC) or any non-Bureau facility. A progress report

does not need to be prepared on any inmate serving his/her sentence in a contract detention

facility.

e. Other – prepared for any reason other than those previously stated in this

section. The reason (e.g., court request, clemency review) is specified in the

report.

A progress report is not prepared solely at the inmate’s request.

Regardless of the progress report type, only the most current signature page of the Progress

Report should be retained in the central file.

Staff thoroughly review each section of the progress report to ensure it reflects an evaluation of

the inmate’s past status, his/her current status, and remaining needs that may affect future

performance. Responses should be tailored to the individual.