BOP Program Statement 5800.17 § 7

Facilities must adhere to U.S. Parole Commission rules and regulations in creating and handling

these files.

a. Origin. The Unit Secretary creates the Parole Mini-file when requested by the U.S. Parole

Commission for all commitments who are eligible for parole and will eventually be released with

U.S. Parole Commission supervision to follow.

Files on inmates who do not receive a hearing or are not granted parole, but who have a

mandatory or special parole term after release, are sent immediately after the inmate’s release to

the U.S. Parole Commission.

b. Maintenance and Use. These files are maintained at the same institution at which the inmate

is confined. When requested, the files are provided to the U.S. Parole Commission office.

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c. Contents and Organization. The contents of the Parole Mini-files are limited to the items

listed below. Files not submitted electronically must be organized with applicable materials as

follows:

(1) Sentence Data

■ SENTRY Sentence Computation Record.

■ Prosecuting Agency Report.

■ Report of U.S. District Judge, AO-235 form.

■ Report of U.S. Attorney, 792 form.

■ FBI Fingerprint report (RAP Sheet).

■ Judgment and Commitment Order.

(2) Classification Material

■ Progress Report (most current).

■ Escape Reports.

■ Front Side of an Incident Report.

■ Medical, psychological, and psychiatric reports, if disclosable.

■ Classification Materials.

■ Presentence Report of USPO (Probation form 2a), if disclosable.

(3) General Correspondence

■ Correspondence regarding release planning and aftercare arrangements.

■ Correspondence regarding detainers.

■ Release Certificates where applicable.

■ Recommendations relative to RRC or home confinement transfer, including adjustment

reports.

■ Committed fine documents.

■ Other pre-release matters.

■ Correspondence Relative to Parole Consideration.

■ Any other material requested by the Parole Commission.

(4) Parole Material

■ Notice of Hearing – Parole Application (current and previous ones), Representative, and

Disclosable Request (Parole form I-24).

■ Background Statement of Inmate (Parole form I-32).

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Note: FOIA Exempt Material is not placed in Parole Mini-files.

d. Maintenance, Security, and Access, Responsibilities and Procedures. The same rules as

for the Inmate Central File apply. Institution staff file any material described above that is

received or generated prior to transferring the files to the U.S. Parole Commission. Routine

filing material received or generated after that time is forwarded to the U.S. Parole Commission

for filing.

e. Transfers. As inmates are transferred between institutions, Parole Mini-file materials are

included with the Inmate Central File.

f. Inmate Review of Parole Commission Files. Inmates may request review of the Parole

Mini-file through the U.S. Parole Commission, in accordance with 28 CFR 2.55 and 2.56.