BOP Program Statement 5800.15 § 1

To provide direction to ensure consistency in carrying out Correctional Systems responsibilities.

The Correctional Systems Department (CSD) is responsible for many diverse

activities and duties that are essential to the admission and release of inmates, computing and

tracking inmate sentence information, and providing secure mail services to inmates and staff.

This edition of the Correctional Systems Manual incorporates changes based on the Executive

Staff decision to consolidate the duties of the Legal Instruments Examiner (LIE) and the Inmate

Systems Officer (ISO) under the new position title of Correctional Systems Officer, and changes

which have occurred since the last publication of this manual.

a. Summary of Changes

Policy Rescinded

P5800.14 Inmate Systems Management Manual (12/30/06)

Changes have been made to update previous policy. If local procedures are changed, the local

union will be notified in accordance with the Master Agreement. Training will be conducted for

affected departments as necessary.

The following is a summary of the major changes to the manual.

■ Added: Duties for Correctional Systems Officers (CSOs).

■ Updated: Mandatory training modules.

b. Program Objective. Correctional Systems departments will operate uniformly Bureau-wide.

c. Institution Supplement or Other Local Procedures Required. Institution

Supplements or some other form of local procedures are needed for the following sections:

■ Section 101.a (Page 1-1). Procedures for coordinating and reviewing paperwork associated

with inmate movement and release.

■ Section 103 (Page 1-3). Alternative procedures for the Records Office “open house” where

physical layout or mission prohibit inmate access for responding to inmate issues.

■ Section 105 (Page 1-4). The Department Head is responsible for procedures for the

procurement and collection of X-ray badges.

■ Section 306 (Page 3-3). Procedures for the receipt and processing of all trackable mail other

than U.S. Postal Service deliveries.

■ Section 306 (Page 3-3). Procedures to document temporary file withdrawal requests made

outside a Bureau approved e-mail system.

■ Section 310 (Page 3-7). Procedures for special seals or certifications for those jurisdictions

requiring them on copies of inmate file materials.

■ Section 603.a (Page 6-2). Ensuring that a second Detainer Action Letter (DAL) is sent in a

timely manner for all unanswered inquiries.

■ Section 604 (Page 6-3). Procedures for distributing U.S. Marshals Service and Immigration

and Customs Enforcement (ICE) detainers within the institution.

■ Section 701 (Page 7-1). Procedures for notifying the FBI and other law enforcement

agencies of an inmate’s escape.

■ Section 903 (Page 9-4). Procedures for ensuring the timely release of inmates.

■ Section 904.b (Page 9-8). Optional procedures regarding staff signatures for the “Release

Action” section of the Release Authorization form (BP-A392).

d. MCC/MDC/FDC/FTC/Application. This Program Statement’s provisions apply to

pretrial and holdover inmates as indicated in subsequent sections.

e. Private Sector Secure Correctional Facility and Intergovernmental Agreement

(IGA) Application. Portions of this Program Statement may apply to privately-operated

facilities and IGAs. Contractors and operators should consult their Statements of Work for

applicability.