BOP Program Statement 5522.03 § 2

A comprehensive WBI program requires coordination and training. The Warden will designate

management officials as Institution Program Coordinator (IPC) and alternate IPC to manage use

of WBI devices within the local facility. IPCs have the following responsibilities:

a. Assigning Operator Privilege Levels. IPCs assign operator privileges as required and defined

by the device manufacturer’s specifications. These privilege levels may include:

■ Administrator. The IPC and at least one alternate are assigned “Administrator” level

privileges. Administrators can perform all functions of both the operator and supervisor

levels.

■ Supervisor. Staff supervising daily operation of the WBI program are assigned “Supervisor”

level privileges. Supervisors can perform all functions of the operator level. Supervisors are

authorized to accomplish password-protected functions in the “Options Menu - System

Menu” command, or as specified by the manufacturer’s manuals and procedures.

■ Operator. Staff performing daily operation of the WBI program, who have been properly

trained, are assigned “Operator” level privileges that may or may not be password-protected.

Operators can perform basic functions such as running scans of inmates and analyzing results.

b. Operator Training. IPCs ensure staff operating the device are trained in accordance with the

device manufacturer’s specifications, any related Institution Supplements or Post Orders, and the

standards contained in ANSI/HPS N43.17-2009 (as amended).

c. Storage and Security. IPCs ensure that when the device is not in use, it is secured and

inaccessible to inmates and unauthorized persons.

d. Purchasing. The IPC coordinates with the Office of Security Technology (OST) prior to

purchasing a body scan device to ensure the device will meet the needs of the agency.

e. Scheduled Maintenance. IPCs supervise necessary device maintenance and repairs

according to manufacturer specifications. Maintenance and radiation surveys will be performed

only by qualified individuals, preferably the manufacturer’s representatives. IPCs will document

P5522.03 6/15/2017 2

all maintenance and repairs performed on the device by using the Whole Body Imaging System

Maintenance and Radiation Survey Log (BP-A1108) or other appropriate documentation.

f. Radiation Exposure Badges. A radiation exposure badge must be in the immediate search

area of each WBI device, in accordance with the Program Statement National Occupational

Safety and Health Policy. Refer to this Program Statement for information on badge

evaluations, testing procedures, and exposure data.

g. Radiation Surveys. IPCs supervise radiation surveys required by manufacturer specifications

or ANSI /HPS N43.17-2009 (as amended). IPCs document all radiation survey results on the

Whole Body Imaging System Maintenance and Radiation Survey Log (BP-A1108). Radiation

survey results should include subject dose, radiation leakage, inspection zone, and any other

parameter required by the manufacturer. Radiation surveys must be performed at all of the

following:

■ Upon installation.

■ At least once every 12 months.

■ After any maintenance that affects the radiation shielding or X-ray production components.

■ After any incident that may have damaged the system in such a way that X-ray leakage may

occur.

IPCs ensure daily operation of the WBI program is performed in accordance with manufacturer

specifications, applicable BOP policy, and ANSI/HPS N43.17-2009 (as amended), if applicable.

h. Compliance with Federal, State, and Local Regulations. IPCs ensure the device is

registered and complies with applicable Federal, state, and local regulations.