BOP Program Statement 5381.05 § 8

a. The Warden shall appoint a staff member as the

institution's Inmate Organization Manager (IOM). The IOM shall

be responsible for monitoring the activities of the institution's

inmate organizations and staff sponsors.]

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(1) Each Warden will appoint an Associate Warden (lower

delegation is not authorized) as the IOM to be responsible for

monitoring the activities of inmate organizations. The Associate

Warden’s responsibility will also be outlined in the Institution

Supplement on Inmate Organizations.

(2) The IOM is responsible for reviewing the information

submitted by inmate organizations and for providing written

annual certification to the Warden, no later than January 31 of

each year, that the inmate organization(s) comply with all

applicable Bureau policies.

The certification must include, at a minimum, the following:

(a) The Institution Supplement is current;

(b) Constitution/bylaws of organization(s) are current;

(c) Status of each organization's compliance with

policy;

(d) Summary of activities of inmate organizations.

(3) The IOM is to review the information various inmate

organization staff sponsors submit to ensure activities are

proper and authorized and within the requirements of this Program

Statement.

(4) The IOM is to have the authority to recommend whatever

administrative action is necessary to achieve compliance with

Bureau policy or program review including sanctions as specified

in Section 11.e. below.

(5) The IOM must coordinate the inmate organizations’

activities through the assigned staff sponsor for each

organization.

[b. The Warden or designee shall assign to a staff sponsor

responsibility for supervising the activities of an individual

inmate organization. The staff sponsor's duties are performed

while in official duty status.]

The staff sponsor is responsible for:

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(1) Ensuring that a file is maintained on each inmate

organization which includes:

— a copy of the Institution Supplement;

— a copy of the organization's current

constitution/bylaws;

— certifications on the status of the organization by

the Warden;

— quarterly activity statements;

— approved requests for activities and funding; and

— documentation to show any request for correcting

deviations noted during a program review or operational

review and the responses from the institution.

(2) Ensuring appropriate approvals are obtained for inmate

organization activities.

(3) Overseeing or ensuring oversight is provided at all

inmate organization activities.

(4) Coordinating the process of requesting funds for inmate

organization activities and acknowledging the receipt of any

goods and services obtained for inmate organization activities.

(5) Ensuring that the collection and payment of dues (if

applicable) are properly processed (see Section 9 below).

(6) Ensuring that the quarterly summary of inmate

organization activities is submitted to the IOM by the 15th of

the month following the end of each quarter. The activities

report must include any problems encountered with functions of an

inmate organization and recommendations for resolution.

(7) Ensuring that an annual operational review as noted

below is conducted and any Program Review deviations related to

the inmate organization are properly addressed.

Staff, including the sponsor, may volunteer time to work in

a capacity other than sponsor. This is to neither be part of the

volunteer's regularly prescribed duties nor be reflected in the

volunteer's position description.

(8) Staff, including the sponsor, may be invited by the

inmate organization to be guests at an upcoming event outside of

their official duty time. As guests, staff members may

participate in the event as spectators, but shall not work on

regularly prescribed duties or special assignments.

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