BOP Program Statement 5381.05 § 11

a. An officer of the inmate organization must submit a written

request for approval of an activity to the Warden or designee.

Activities include, but are not limited to, meetings, guest

speakers, sports competitions, banquets, or community programs.

Activities may not include fund-raising projects. The request

must specifically include:

(1) Name of the organization;

(2) Nature or purpose of the activity;

(3) Date, time, and estimated duration of the activity;

(4) Estimated cost;

(5) Information concerning guest participation;

(6) Other pertinent information requested by the Warden.

b. The Warden may approve the request if the activity:

The “Warden” also includes the designee.

(1) Does not conflict with scheduled inmate work or program

activities;

(2) Has confirmation of staff supervision;

(3) Can be appropriately funded when applicable (see

§ 551.36);.]

28 CFR § 551.36 refers to Section 13 of this Program

Statement.

[(4) Does not conflict with the security, good order, and

discipline of the institution.]

The Warden or designee must have approved a written request for

any activity including meetings to be held by an inmate

organization.

PS 5381.05

2/13/2001

Page 8

This request is to include those items referenced above and any

special requirements requested by the Warden or designee which

are included as a part of the Institution Supplement. A copy of

any approved inmate organization activity request is to be

maintained in the file for that organization.

At the Warden's or designee’s discretion, an annual calendar of

organization activities or events may be approved. If this

method is used, any revisions to the approved calendar would be

handled in the manner described above. A copy of the approved

calendar is to then accompany any specific funding request.

Staff on official duty time are to supervise all scheduled

activities and meetings. The organization may not hold meetings

at times which conflict with scheduled inmate work or program

activities.

[c. When an activity requires the expenditure of government

funds, the Warden ordinarily shall require reimbursement from

non-inmate participants (guests or members).]

The attendance of guests at institution organization meetings

and activities requires the Warden's approval. Ordinarily, the

Warden is to require guests to purchase a meal ticket when

attending banquets when the government incurs the cost. The

government may incur the cost only for banquets open to the

general inmate population. Upon the Warden's approval, guest

meal tickets may be furnished without charge to persons whose

service to the institution is in the best interests of the

government as provided for in the Property Management Manual.

[d. Each inmate organization shall be responsible for

maintaining accurate records of its activities.]

Inmate organizations must maintain accurate records of the

activities, requests, and approvals as outlined in this Program

Statement.

[e. The activities of an inmate organization may be suspended

temporarily due to noncompliance with Bureau policy. The IOM is

responsible for recommending the specific suspension sanction for

the Warden's approval. The inmate organization is to receive

written notice of the proposed suspension sanction and shall have

the opportunity to respond to the Warden. Continued

noncompliance with Bureau policy shall result in an increase in

the severity of the suspension sanction and may include

withdrawal of approval of the organization.]

PS 5381.05

2/13/2001

Page 9

The inmate organization is to receive written notice of such

recommendation and is to have the opportunity to respond. Any

sanction taken is to be commensurate with the violation(s)

detected and the number of violations and must be approved by the

Warden.