BOP Program Statement 5380.08 § 9

entering data into the IFRP SENTRY module accurately pursuant

to the IFRP SENTRY Technical Reference Manual. After an

inmate signs a payment plan, unit staff will forward the

original signed copy to the institution’s OFM.

The Unit Team must enter an appropriate IFRP assignment into

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SENTRY no later than initial classification, and review that

assignment at all subsequent regularly scheduled Program

Reviews. Unscheduled reviews (when an inmate’s IFRP status

changes in between Program Reviews) will be documented on the

Inmate Activity Record or in memo format and filed in section

1 of the Inmate Central File. The IFRP assignments are:

a. "UNASSG." "Unassigned" is entered into SENTRY

automatically when an inmate is committed to federal custody.

At initial classification, this assignment must be converted

to another assignment, based on the payment plan the Unit Team

developed and the inmate's willingness to participate.

b. "NO OBLG." "No Obligation" is entered for an inmate

when there is no documented financial obligation. This

category is also used for an inmate who has no financial

obligation payable while in Bureau custody (e.g., An inmate

receives a $50 assessment which the Judge remits or waives,

and a $2,000 fine due while on supervised release). "NO OBLG"

will also be entered for inmates whose financial obligations

have expired due to time limitations.

c. "PART." "Participates in Program" is entered for an

inmate who agrees to pay, signs an agreement, and is making

payments towards his or her financial obligation(s). This

assignment will also include inmates who have agreed on their

payment plan to make a payment at a future date.

In the case of initial commitment only, ‘PART’ may be

assigned to an inmate pending receipt of the first scheduled

payment; however, that payment must be made and confirmed by

staff normally within three months, but no later than six

months (depending upon the quarterly payment cycle). For all

other inmates, the status of "PART" is to be reviewed in

accordance with the payment plan or, at a minimum, every six

months.

d. “REFUSE.” "Refuses to Participate in Program" is entered

immediately when an inmate verbally refuses to participate in

the program. Subsequent to the initial classification, at any

time the Unit Team discovers the inmate is not making the

agreed-upon payment(s), it is their discretion to place the

inmate into IFRP "REFUSE" status and do the following:

! Notify the inmate of the change in IFRP status, once

the change is made.

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! Discuss with the inmate the consequences of being

placed in "REFUSE" status, and that consequences

will begin immediately.

! Unit staff are to document that the inmate has been

notified and counseled on the change of IFRP status

in the Inmate Activity Record as soon as

practicable.

Each month, no later than five business days prior to

payroll submission, the Institution IFRP Coordinator must

produce a roster of inmates in "REFUSE" status and distribute

it to:

! all Department Heads;

! the Associate Warden of Programs; and

! the Performance Pay Coordinator.

It is the Performance Pay Coordinator's responsibility to

ensure these inmates do not earn above maintenance pay or earn

bonus pay or vacation. Additionally, an inmate who is in

"REFUSE" status and assigned to work more than one detail will

not earn above maintenance pay for his or her total combined

earnings from each work assignment.

Once an inmate has been placed in "REFUSE" status, the

inmate must demonstrate a willingness to continue

participation in the program.

e. "EXEMPT TMP." "Temporarily Exempt from Participation"

will be entered for an inmate who is unable to participate

adequately toward satisfaction of the obligation, ordinarily

because of medical or psychological restrictions which prevent

the inmate from working. This assignment is at the Unit

Team’s discretion and may also be used for an inmate who is

unable to secure

employment in UNICOR or advance beyond maintenance pay due to

conditions beyond the inmate's control (overcrowding,

institution need, limited financial resources, special

circumstances, etc.).

Additionally, at initial classification, the Unit Team may

place newly committed inmates who have limited financial

resources in IFRP "EXEMPT TMP" status until their first

program review, when unit staff determine that the inmate has

limited financial resources. However, in all cases, staff

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must also consider the inmate's ability to participate by

using non-institutional (community) resources prior to placing

the inmate in "EXEMPT TMP" status.

The Unit Team must review each inmate's "EXEMPT TMP" status

at the inmate's program review. The Unit Manager will review

and document the Unit Team's decision on the Program Review

Report when the inmate is continued in this assignment.

f. "COMPLT." "Completed the Program" will be entered for

an inmate who has totally satisfied all financial obligations

ordered payable during incarceration.