BOP Program Statement 5312.01 § 7

The SOE will establish a system to ensure all relevant standardized education test scores are

entered in the applicable Bureau inmate management system within two weeks of receipt of final

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test scores and they are maintained in accordance with Program Statement Education, Training,

and Leisure Time Program Standards.

Official and unofficial copies of the HSE credential and transcript will be presented to the inmate

along with instructions on how to acquire ownership of their HSE online account upon release

from the Bureau. These instructions can be located on the ESB page of the Bureau’s intranet site.

Copies of the inmate’s HSE credential and transcript will be sent to the inmate’s Unit Management

team to be placed in the Inmate Central File.

An accountability system is vital to the valid administration, interpretation, and use of education

tests. The SOE will have a test accountability and inventory system established to ensure:

 Test content and materials are not exposed to unauthorized staff or to non-tested inmates.

 All printed certification tests and related materials are stored in a secure, fireproof safe to

prevent any test irregularities and compromises. Only HSE and ESL certification test

materials can be stored in this safe, to which only the Chief Examiner and authorized

Examiners have access. The ESB Test Administrator(s) and REAs are authorized to access

and open the safe designated for storing all official testing materials for staff assists and

site visits.

 All standardized, norm-referenced testing tools, including but not limited to any test

books, examiner’s manual, technical manual, online scoring and reporting program, test

record, response booklet, and audio recording devices, must be stored in a secure,

fireproof storage container or safe. This material will not be in the same safe that holds the

HSE and ESL certification test materials.

 The Chief Examiner or designee will conduct and maintain documentation of a monthly

inventory of all ESL certification tests, compact discs (CDs), and testing materials,

including any test administration manual.

 The examinee/examiner ratio and test security measures comply with the standards set by

the test publishers to ensure reliability and validity of test results. At a minimum, two

Examiners must always be present during HSE and ESL certification testing sessions.

 All new SOEs preparing to become a Chief Examiner will ordinarily be trained by

regional, and/or ESB staff (i.e., SOEs, ASOEs, REAs, and/or ESB staff). When

extenuating circumstances exist preventing the SOE from attending the training, the SOE

will contact the REA and ESB for authorization to be trained by a local, approved

Examiner.

 The Examiner maintains historical testing records to include testing schedules and inmates

scheduled for HSE and ESL testing sessions, and the number of HSE and ESL tests

administered and passed for a minimum of three years. This allows for the retrieval of

testing data that may not be available in the applicable Bureau education data system and

official HSE and ESL reports from the ESB page of the Bureau’s intranet site.

 All inmates must bring their government-issued identification card the day of testing for

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inmate identity verification prior to taking the HSE or ESL certification test.

 Upon completing the HSE and ESL certification test, inmates will be given a program

completion assignment in the applicable Bureau inmate management system and awarded

an incentive in accordance with Program Statement First Step Act Assessments,

Programming and Incentives.

 All rules and procedures about test security and procedures are specified in this program

statement; those posted on the ESB page of the Bureau’s intranet site and outlined by the

HSE test publisher must be followed to prevent any test irregularities and compromises.

 Suspicion and/or occurrence of HSE or ESL test irregularities and compromises are

reported immediately/within one hour to the respective REA and Central Office Education

Administrator.

 When test irregularities and/or compromises occur, all appropriate test publisher(s) forms

must be completed, and incident reports must be written in accordance with the Program

Statement Inmate Discipline Program. Additional guidance and test publisher forms

related to test irregularities and compromises are located on the ESB Page of the Bureau’s

intranet site.

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REFERENCES

Program Statements

Education, Training, and Leisure Time Program Standards

English as a Second Language (ESL) Program

First Step Act Assessment, Programming and Incentives

Inmate Discipline Program

Literacy Program

Management of Inmates with Disabilities

ACA Standards

Performance-Based Standards and Expected Practices for Adult Correctional Institutions (5th

Edition): 5-ACI-3D-04, 5-ACI-3D-05, 5-ACI-5E-02, 5-ACI-5E-03, 5-ACI-7B-01, 5-ACI-7B-

02, 5-ACI-7B-03, 5-ACI-7B-04, 5-ACI-7B-05, 5-ACI-7B-06, 5-ACI-7B-07, 5-ACI-7B-08, 5-

ACI-7B-09, 5-ACI-7B-10, 5-ACI-7B-11, 5-ACI-7B-12, 5-ACI-7B-13, 5-ACI-7B-14, and 5-

ACI-7B-15

Performance-Based Standards and Expected Practices for Adult Local Detention Facilities (5th

Edition): 5-ALDF-5A-02, 5-ALDF-5A-09, 5-ALDF-6B-02, 5-ALDF-6B-03, 5-ALDF-6B-05

Standards for the Administration of Correctional Agencies, 2nd Edition: 2-CO-3C-01, 2-CO-5B-

01, 2-CO-5C-01, 2-CO-5F-01

Records Retention Requirements

Requirements and retention guidance for records and information applicable to this program are

available in the Records and Information Disposition Schedule (RIDS) on the Bureau’s intranet

site.

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