BOP Program Statement 5295.01 § 2

(a) Except for such camps and other satellite facilities where segregating a newly arrived

inmate in detention is not feasible, the Warden shall ensure that a newly arrived inmate is

cleared by the Medical Department and provided a social interview by staff before assignment

to the general population.

Staff must observe the physical appearance of the inmate and interview each inmate prior to

placement in general population.

If this is not possible, inmates are to be kept in the Special Housing Unit (SHU) until completion

of the medical clearance and social interview. Each institution shall develop procedures for

processing commitments after regular working hours.

(1) Immediately upon an inmate’s arrival, staff shall interview the inmate to determine if

there are non-medical reasons for housing the inmate away from the general population. Staff

shall evaluate both the general physical appearance and emotional condition of the inmate.

The social interview is to be conducted in private area by a Unit Manager, Correctional

Counselor, Case Manager, or other staff the Warden designates and who have been trained in

intake screening. The interviewer conducting the social interview must have completed the

Central Inmate Monitoring (CIM) Certification Program prior to conducting the interview.

The interviewer must also review the applicable Bureau inmate management system for

information and the Inmate Central File or Presentence Investigation Report (PSI), if available,

and decide whether the inmate is suitable for placement in general population.

During the social intake screening process, the interviewer must review the PSI and the Inmate

Central File for any documentation indicating the inmate has a history of sexually aggressive

behavior or has recently been the victim of a sexual assault. Unit Management staff will use the

Prison Rape Elimination Act (PREA) Intake Objective Screening Instrument located on the

PREA page of the Bureau’s intranet site.

In such cases, the interviewer must immediately forward a copy of the Intake Screening Form

and any other comments to Psychology Services and Correctional Services for appropriate

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follow-up and or assessment. For additional information on inmate sexual victimization refer to

the Program Statement Sexually Abusive Behavior Prevention and Intervention Program

Manual.

(2) Within 24 hours after an inmate’s arrival, medical staff shall medically screen the inmate

in compliance with Bureau of Prisons’ medical procedures to determine if there are medical

reasons for housing the inmate away from the general population or for restricting temporary

work assignments.

Medical screenings and evaluations of inmates are conducted in accordance with the Program

Statement Patient Care.

(3) Staff shall place recorded results of the intake medical screening and the social interview

in the inmate's central file.

The social interview is documented on the Intake Screening Form, located in the applicable

Bureau inmate management system, upon the inmate’s immediate arrival at the institution to

ensure the most current CIM Clearance and Separatee Data Form is attached for the interview

process. Retrieval of this information prior to the inmate's immediate arrival may result in

outdated or even inaccurate information. The completed Intake Screening Form must be

maintained with all previous Intake Screening Forms in Section 3 of the Inmate Central File.

Ordinarily, modified intake screening procedures would only be appropriate at Metropolitan

Correctional Centers, Metropolitan Detention Centers or other institutions with a primary

mission of providing pretrial confinement.

Staff must place particular emphasis on the CIM status of a holdover, since, ordinarily, an inmate

may not be transported with or confined with inmates from whom they are to be separated.

To ensure separatees are not housed together, staff shall access the newly received inmate's

Intake Screening form generated in the applicable Bureau inmate management system and

thoroughly review the CIM Clearance and Separatee Data to identify any separatees currently

housed in the institution. Staff may also cross-check the names of separatees with an alphabetical

list of all inmates in the institution.

SIS staff must review all available intelligence, conduct necessary interviews, and evaluate any

security, gang-related, or investigative concerns relevant to an inmate’s placement in general

population. This requirement ensures all pertinent information is considered during initial

screening to support safe, appropriate, and well-informed housing decisions.

a. Holdovers. Staff must screen each inmate in temporary holdover status (e.g., Bureau and

U.S. Marshals.) at the institution, as provided above. Staff conducting the social interview shall

use a National Crime Information Center (NCIC) record and USM-129, Individual Custody and

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Detention Report, along with data retrieved from the applicable Bureau inmate management

system in the absence of a PSI and/or Inmate Central File.

Staff must closely review and pay particular attention to any warning comments identified on the

BP-A0175, In-Transit Data Form to ensure no inmates classified as separatees from the holdover

are currently housed within the institution.

An exception to this housing restriction may be made with overnight holdovers if appropriate

safeguards can be and are taken to ensure there is no contact between separatees. Such a decision

must be made by the Warden or designee.

If an inmate is scheduled for the same transport (e.g., plane, bus, van) as their separatee(s) staff

shall remove one or more inmates from the scheduled transportation.

Separation information must be documented on the BP-A0175, In-Transit Data Form for any

inmate that is removed from the scheduled transportation to ensure the required separation is

maintained. The USM Prisoner Coordination office shall be notified of any deletions as soon as

practicable.

If staff determine the inmate can be safely transported, this decision is to be noted in the remarks

section of the BP-A0175, In-Transit Data Form.

When the inmate arrives at the final destination, staff must place a copy of the BP-A0175, In-Transit Data form in Section 2 of the Inmate Central File.

a. Housing. Staff making quarters assignments for a newly arrived inmate must review the

result of the current intake screening to ensure restrictions are noted prior to assignment. Prior to

assigning an inmate to a housing unit, the CMC and SIS Lieutenant are to review and identify

any high profile and other special interest or security cases requiring additional scrutiny. Once

these cases are cleared by the CMC and SIS Lieutenant, the Associate Warden or designee will

review and approve the inmate unit assignment.