BOP Program Statement 5200.06 § 9

All inmates are screened upon arrival by medical staff during intake, and providers have the

opportunity to note information in BEMR about disabilities in accordance with the Program

Statement Patient Care. During the history and physical examination, a functional assessment

should be completed for any inmate with a suspected disability (e.g., any inmate with a SCRN

DIS assignment, any inmate with a possible disability detected during the intake screening, or

any inmates who identify a disability during the history and physical) to determine the level of

deficit based on the established definitions for sensory and physical disabilities. Appendix A

provides general guidance on categories and definitions. Once the level of disability is

determined, applicable information pertaining to the disability must be recorded in the functional

assessment, as well as the Medical Duty Status (MDS), if applicable, along with any issued

durable medical equipment.

If no disabilities are noted, a negative response in BEMR is indicated.

Normally, permanent SENTRY assignments are loaded by Health Information Technicians upon

notification by clinical medical providers. Institutions follow similar procedures to those used

for entering and updating MDS assignments.