BOP Program Statement 4200.13 § 6

a. Definitions

1) Buildings and Facilities (B&F) Funds. The B&F appropriation is provided for the

purchase and acquisition of facilities, new construction at new and existing facilities,

renovations, major repairs, equipping such facilities for correctional use, and related

necessary expenses. The B&F funds are also provided for construction, remodeling, and

equipping necessary buildings and facilities at existing correctional facilities, including all

necessary expenses.

B&F funds are “no-year” funds, meaning the funds are available until expended and do not

lapse at the end of a fiscal year. While the funds do not have time limitations, their use is

confined to the basic B&F purposes outlined in the appropriations language as described

above and are limited to the term limit policy contained in this chapter. The Program

Statement Use of Appropriations is to be followed when utilizing B&F funds.

2) New Construction Funds. This term refers to B&F Decision Unit 2 funds Congress

appropriates for new facilities’ site planning and construction.

3) Modernization and Repair (M&R). This term refers to B&F Decision Unit 3 funded

projects covering the installation or repair of fixed capitalized equipment and repair,

improvement, alteration, upgrading, or expansion of an existing facility.

4) Repairs and Improvements (R&I). These are M&R projects, usually less than

$300,000, funded by Central Office for infrastructure needs identified through the WPC,

Buildings and Grounds, and other institution inspections.

5) Major Projects. These are high dollar projects, usually $300,000 or more funded by

Central Office for infrastructure needs identified through the WPC, Building and Grounds

assessments, and other institution inspections.

6) Line Items. This refers to all projects covering new construction, repair, improvement, or

alterations provided to the Bureau from Congress through the federal budget process for a

specific purpose.

7) Architectural and Engineering (A&E). A&E Services are professional, licensed

services for designing and managing construction projects. A&E Services can include but are

not limited to, project feasibility studies, site planning, environmental assessments, design,

and construction administration. A&E projects are usually funded in two phases, design and

construction administration.

4200.13 5/7/2026 PROPERTY OF US GOVERNMENT 8

b. B&F Project Requests, Administration, and Reporting

The institution WPC serves as the master planning group responsible for formulating B&F project

requests considering security, life safety, internal/external audit findings, and discrepancies found

during the institution's physical plant inspections, as primary resources in the development of

proposed projects. B&F project requests, administration procedures, term limits, and

documentation requirements will be conducted as directed by the Chief, FMB, through Facilities

Management Operational Standards posted on the FMB page of the Bureau’s intranet site.