BOP Program Statement 3792.11 § 8

in a system of records that is separate and distinct from any other record system. In accordance

with 5 U.S.C. § 552a(e)(4), the Bureau EAP is required to publish a notice of the EAP Privacy

Act system of records in the Federal Register.

■ Bureau EAP Files. Bureau EAP files and other identifying EAP records (e.g., calendars,

logs) will be secured in a GSA security-approved safe or equivalent as approved by the

component’s Security Program office. Access to these files will be strictly limited to

approved EAP personnel only. Only the case number may appear on the file label. The file

will be cross-referenced with a separately secured list with corresponding name and case

number which is stored within the EAP safe.

■ Client Access to Records. Clients have a right to access their EAP records. EAP Counselors

will provide assistance in interpreting the records and consult with the client regarding the

records.

(1) File Destruction. All client records and other associated materials, regardless of the

storage medium, will be destroyed by EAP personnel in accordance with the approved

records retention schedule.