BOP Program Statement 3790.03 § 3

a. The Chief Executive Officer (CEO) (or appropriate Regional or Assistant Director) will

inform the Director and the local Union president as soon as practicable of all staff deaths

and keep him/her informed of all relevant activities underway. The Crisis Support Team

(CST) will be activated for all staff deaths. The Assistant Director, Human Resource

Management Division, or designee will notify the Council of Prison Locals President as soon

as practicable.

b. For Staff Deaths In-the-Line-of Duty, the CEO will personally notify the immediate family.

Other Bureau staff (e.g. Chaplain, Psychologist, Human Resources, CST) may be involved at

the time of the notification, as deemed appropriate by the CEO.

For deaths occurring off-duty, the CEO will personally contact the family to offer

condolences.

For all staff deaths, the CEO will designate a point of contact (POC) and will notify the staff

member’s immediate family. The POC will assist the family.

c. For Staff Deaths In-the-Line-of Duty, the Bureau’s Chief, Office of Legislative Affairs will

notify the Department of Justice Office of Legislative Affairs and the congressional offices

located within the state in which the institution is located. This notification will be made as

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soon as practicable.

d. For Staff Deaths In-the-Line-of Duty, notification will be made immediately for posting on

Sallyport. This notification will not be posted until the family has been notified and provided

consent.

e. For Staff Deaths In-the-Line-of Duty, the United States flag will be flown at half-staff at

each Bureau facility, in accordance with Program Statement American Flag Protocol.

These staff will be recognized locally (i.e., on the chit board, memorials, etc.), where it

exists.

The Central Office National Memorial for Fallen Officers shall be reserved for line-of-duty

deaths where staff died at the hands of an inmate or died as a result of an act of valor or

courage.

f. For all staff deaths, the Human Resource Manager (HRM) will contact the family and assist

with the processing of all survivor benefits including, but not limited to, annuities and

insurance, as soon as practicable after notification.

The HRM will immediately contact the local Social Security office as Social Security

benefits are not paid automatically and forms are not available beforehand. The HRM may

need to contact the family for additional information.

In the case of a Staff Death In-the-Line-of Duty, the facility will notify the Centralized

Workers’ Compensation Unit (CWCU) of a staff death. Human Resources, Safety

Department, or CWCU will inform the family about Office of Workers’ Compensation

Programs (OWCP) benefits. The Safety Department or CWCU will provide and process

the necessary forms and/or information for online forms.

g. For all staff deaths, the facility will notify the Consolidated Benefits Unit (CBU) of a staff

death. The CBU will designate an individual to work with the HRM. The HRM will

provide the survivor(s) with survivor benefit forms (provided by the CBU) and will assist

in explaining survivor benefits and the completion of the forms.

In addition, for Staff Deaths In-the-Line-of Duty, the local HRM will notify the named

survivor(s) of the Public Safety Officer’s Benefits Program (PSOB) benefit, and provide

the website information (www.psob.gov). for completion of the on-line application and

the contact phone number (888.744.6513).

h. Co-Worker Emergency Fund: In accordance with Program Statement Fund-Raising by

Employees, an emergency fund may be established to help a co-worker and his/her family by

establishing a bank account in the next of kin’s name. The HRM should coordinate with the

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CEO to make the request to the Ethics Office.

i. The institution Chaplain and/or Psychologist will be available to provide assistance to the

family. For Staff Deaths In-the-Line-of Duty, they should periodically contact the family

to offer support.

j. Only the Director, or designee, may attend the memorial or funeral service on duty time as

the official representative of the Bureau. Bureau staff traveling in the area on official

business may attend any staff memorial service with the approval of their supervisor. For

Staff Deaths In-the-Line-of Duty, the CEO may authorize administrative leave for the

purpose of attending a memorial or funeral.

k. The CEO, or designee, will present the family with the United States flag and a Bureau

clock. The local Human Resources Department will request the flag(s) and clock from

the CBU, providing the deceased staff member’s name, position title, name of

institution, date of death and cause of death.

l. For a Staff Death In-the-Line-of Duty, HRMD will provide notification to the National

Law Enforcement Officers Memorial. HRMD will review the circumstances of Off-Duty deaths to determine if they meet the National Law Enforcement Memorial’s

criteria.