BOP Program Statement 3430.09 § 7

At the beginning of the rating period, the rating official will discuss the elements, standards,

and tasks for the position with the employee. This discussion should take place as soon as

possible after the start of the rating period, normally within 30 days. The rating official and

employee will acknowledge the performance plan, certifying that the elements and standards

are understood. If the rating official changes during the rating period but there is no change in

performance elements and standards, it is not necessary for the new rating official to review the

standards with the employee; however, rating officials are always responsible for discussing

performance standards and responding to employees’ requests for clarification of the standards.

If an employee is detailed or temporarily promoted to another position in the Bureau of Prisons

and the assignment is expected to last at least 90 days, the employee will be given the

performance standards for the temporary assignment within 30 days of beginning the detail or

temporary promotion. An interim rating will be prepared at the end of the detail or temporary

promotion; the weight given to this interim rating will be proportional to its share of the total

appraisal period.

If an employee is detailed outside the Bureau of Prisons, reasonable efforts will be made to

obtain appraisal information from the outside organization, which shall be considered in

arriving at the employee’s rating of record. If the employee has served in the Bureau for the

minimum time period (90 days), he/she must be rated. The rating will take into account

appraisal information obtained from the borrowing organization. If the employee has not

served in the Bureau for the minimum time period, but has served the minimum time period in

the outside organization, reasonable efforts will be made to prepare a rating based on the

appraisal information from the borrowing organization, or the rating is deferred until the

employee is able to serve the minimum time period in the Bureau or the borrowing

organization is able to provide appraisal information.