BOP Program Statement 3430.09 § 3

a. The Assistant Director, Human Resource Management Division, is responsible for the

overall administration of this program.

b. The Federal Bureau of Prisons Personnel Director is responsible for ensuring that the

performance evaluation program is carried out throughout the system in compliance with current

laws and regulations.

c. Chief Executive Officers are responsible for ensuring that there is an effective performance

evaluation program at their level of the organization.

d. The Approving Official for outstanding performance ratings is the Chief Executive Officer

for institutions and Regional Office staff or the appropriate Assistant Director for Central Office

staff. The approving official must be at least two supervisory levels above the employee being

rated.

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e. The Reviewing Official is the next supervisor above the rating official and is responsible

for assigning an overall rating and approving or adjusting individual element ratings.

Reviewing officials are also responsible for monitoring the performance appraisal practices of

subordinate supervisors and providing advice or instruction as needed. Reviewing officials

ensure that recommendations for incentive awards based on performance ratings are consistent

with policy and determine whether recommendations for Outstanding performance ratings will

be forwarded to the approving official.

f. The Rating Official is the first level of management having supervisory responsibilities,

including recommending performance awards. Rating officials are responsible for meeting

with employees to issue and discuss performance standards, providing performance feedback,

maintaining the employee’s performance log, conducting progress reviews, completing the

annual performance rating in accordance with procedures in this policy, and for seeking advice

and assistance from the Human Resource Office when necessary. It is recommended these

meetings be conducted in person. Furthermore, at the employee’s request and if the rating

official is at the same location, an in-person meeting will be conducted.

g. Employees are responsible for becoming familiar with the objectives and procedures of

the performance evaluation program and for understanding the elements and performance

standards for their positions. The employee is responsible for seeking clarification from the

supervisor on any performance standard or any other aspect of this program that is not clear.

The employee should inform the supervisor of any factors or circumstances that he/she

believes should be considered in evaluating his/her performance.

h. Human Resource Managers are responsible for providing training, advice, and assistance

to employees and supervisors on this program and the Performance Management system. In

addition to mandatory performance training contained in Principles of Leadership Phase I

(POL I), performance management training will be provided to supervisors/management

officials once per calendar year. Human Resource Managers are responsible for maintaining

and reviewing performance reports on a quarterly basis.