BOP Program Statement 3293.02 § 2

This section prescribes responsibilities and procedures for the clearance of all outstanding

property obligations and financial indebtedness to the Bureau prior to a staff member’s

resignation, transfer, retirement, or any other type of separation from the Bureau or reassignment

to another duty location.

Procedures. Staff departing from a duty station are responsible for identifying, returning, or

accounting for all accountable items received from the Bureau during the course of their

employment, excluding wearable items (e.g., foul weather gear and shoes). The Human Resource

Office (HRO) will ensure a departing staff member completes the BP-A1096, Pre-Exit Clearance

Form, which can be found on the Bureau’s intranet site in the BOP Forms Directory, during the

clearance process and certify all required clearances have been obtained by the staff member on

or before the last day of duty. If the staff member does not complete the form, the HRO will

document this on the form in the signature block. Certified BP-A1096, Pre-Exit Clearance Forms

will be destroyed 1 year after date of separation or transfer, but longer retention is authorized if

required for business use.