BOP Program Statement 2274.01 § 11

Once authorization for travel with outside funding has been received, the staff member will

inform the funding source and put the appropriate Comptroller or Controller in contact with the

funding source. If all the conditions of this program statement are met, the Bureau may accept

funding on behalf of the staff member. Acceptable types of payment are:

 Payments in the form of checks, money orders, and other similar forms of payments. The

traveler may never personally accept payments of cash or checks for official travel;

 Payments in kind, which includes tickets, transportation, and other similar services. The

traveler may accept payments in kind if they have received prior authorization on the BP-A0525 form.

All payments should be made out to the “Department of Justice/Federal Bureau of Prisons” and

should reference the staff member’s name who received the travel.

Copies of the approved BP-A0525, Request for Approval of Travel Through Outside Source

Funding form should be attached to all other necessary travel documents.

If funding is received from more than one source, the staff member must seek separate

authorization for each source.

Since the staff member will be acting in an official capacity on the Bureau’s behalf, the Bureau

may fund any excess expenses within the limitations set by regulations and policy (for example,

to meet per diem and expenditure limits). Reimbursements are to be processed in accord with 41

C.F.R. Part 304-6.