BOP Program Statement 2272.06 § 9

a. In any emergency or extended TDY situation, a briefing

period for newly arriving staff, completed on government time and

normally not to exceed two hours, is required.

b. The Warden of the TDY site, in coordination with the

regional office, shall acquire all necessary health, safety, and

communications equipment as soon as possible.

c. For TDY situations exceeding 30 days, the Council of Prison

Locals President will be contacted and requested to appoint a

representative for the TDY site. This person will act as a

liaison with the temporary institution Warden. The institution

will provide access to the President of the Council of Prison

Locals and any appointed representatives to carry out

representational responsibilities that may be required.

d. Employee conduct issues occurring at a TDY facility which

may require disciplinary action will be handled at the employee's

home institution to ensure proper representation, personnel

actions, and other procedures.

• Any and all documents pertaining to the disciplinary

action shall be forwarded to the employee's home

institution's Human Resource Manager.

• In such circumstances, the employee's TDY assignment

may be terminated and the employee returned to the home

institution.

All investigative reports and/or documentation shall be

forwarded to the employee's home institution for review and

processing. Care must be taken to ensure the rights of the

employee are protected at all times. Any union concerns or

questions should be directed to the Council President’s

designated representative. Other questions may be directed to

the Human Resource Manager, or Labor Management Relations

Section, Central Office.

e. For TDY situations exceeding 30 days, a memorandum

documenting performance shall be sent to the employee’s immediate

supervisor at the home institution for consideration in making

entries in the employee's Performance Log.

f. When practicable, an orientation package containing area

information shall be forwarded from the TDY institution to

sending institutions.

PS 2272.06

6/11/98

Page 9

g. The institution Human Resource Manager, or designee, shall

ensure that TDY employees are provided with the informational

handout (Attachment A) summarizing employee entitlements and

obligations during the TDY assignment. The institution

Controller, or designee, is responsible for answering questions

pertaining to pay and travel.

/s/

Kathleen Hawk Sawyer

Director

PS 2272.06

6/11/98

Attachment A, Page 1

TEMPORARY DUTY ASSIGNMENTS - EMPLOYEE ENTITLEMENTS & OBLIGATIONS

INTRODUCTION

You have been selected for temporary duty (TDY) assignment as

authorized by the Director/Regional Director.

In keeping with the philosophy of the Bureau, temporary duty

assignments, to the extent possible, are made on a voluntary

basis. Your selection was based on the unique skills you bring

to the mission of the temporary duty assignment. Because of your

particular skills, you may have been selected by other than

voluntary means.

1. As with all TDY assignments, you will be temporarily placed

under authority of the Warden and management/supervisory

staff in place at the temporary duty facility. This TDY

assignment may include duties which are different from your

normal assignments.

2. For the initial staffing of a temporary duty facility, 50%

of the TDY complement will stay for 30 days and the other

50% will stay for 45 days. This will ensure that trained

staff, familiar with the unique operational aspects of the

TDY assignment, are in place at all times. All subsequent

temporary duty assignments will ordinarily be in 30 day

increments. Your supervisor will inform you of your

expected length of assignment prior to your departure.

TDY staff may be allowed to extend for an additional 30 day

tour of duty when requested, but only with the approval of

the sending and receiving Warden. If the TDY assignment is

anticipated to be for less than 30 days, you will be advised

prior to your departure. Early departure from the TDY

facility requires the approval of both the Warden of your

home institution and the TDY site Warden.

3. If you are involved in conduct at the TDY facility which may

require disciplinary action, you may be returned to your

home institution where the action will be processed to

ensure proper representation, personnel actions, and

procedures are followed. Care will be taken to ensure your

rights are fully protected at all times.

Any union concerns or questions you have while in TDY status

should be directed to the union representative assigned by

the Council of Prison Locals’ President.

PS 2272.06

6/11/98

Attachment A, Page 2

4. Your TDY assignment may include voluntary and/or mandatory

overtime. An assignment roster (work week schedule) will be

provided to you upon your arrival.

TRAVEL ENTITLEMENTS

This section will explain your travel entitlements while you are

on your extended TDY assignment.

1. Travel Authorization

As soon as you are officially notified of your TDY

assignment, a travel authorization will be prepared for you.

Your local Office of Financial Management will assist you

with this procedure. The travel authorization must include

the location and exact dates of your TDY assignment, per

diem rate, mode of transportation, and an estimate of the

total cost of your trip.

The mode of transportation authorized will be by common

carrier (air) or government vehicle unless circumstances

dictate otherwise. If you are authorized to travel by

privately owned vehicle (POV), you will be allowed

sufficient en route travel time to drive safely to the TDY

location.

2. Travel Advances

If eligible, you will receive a travel advance for 100% of

estimated expenses, less common carrier costs. If you have

a Government Contractor Issued Charge Card, you will not be

authorized a travel advance but may obtain travelers checks

or an ATM advance.

3. Authorized Travel Expenses

While in TDY status, you will be authorized certain travel

expenses: per diem, transportation and miscellaneous as

described below:

! Per Diem

The per diem allowance is a daily payment for actual lodging

expenses and an additional amount for meals, and related

incidental expenses. The per diem rate authorized for you

will be the maximum rate established by Federal Travel

Regulations (41 CFR § 301) for the location of your TDY

assignment. The meals and incidental expenses (M&IE) rate

will not be reduced. If you are authorized to spend the

PS 2272.06

6/11/98

Attachment A, Page 3

night in a location while en route to your TDY assignment

(such as when a POV is authorized), your per diem rate for

that day will be determined by where you spend the night.

You will be reimbursed for your actual lodging costs plus

tax, if applicable, not to exceed the maximum allowable

rate. Efforts will be made to negotiate a lodging rate that

is within your authorized per diem. The number of lodging

sites utilized may be limited based on the operational needs

of the TDY facility. You must retain receipts for all

lodging costs.

The incidental expenses covered by per diem include laundry,

dry cleaning, and tips.

! Transportation

You will be reimbursed for all transportation expenses

authorized on your travel authorization. If you are

authorized common carrier (air), and do not possess a

Government Contractor Issued Charge Card, your institution

will purchase your ticket for you. If you possess a

Government Contractor Issued Charge Card, you should charge

the ticket to your issued card.

If transportation by a POV is considered advantageous to the

government, you will be authorized to travel to the TDY site

using your personal vehicle. Reimbursement will be made on

a mileage basis. You will be reimbursed for the mileage

driven to the TDY location and return and for mileage driven

to and from work at the TDY location, unless government

transportation is provided. You may also claim tolls and

parking when duty-related.

If you choose to drive your POV for personal convenience,

reimbursement may not exceed the cost of transportation by

common carrier. You will not be reimbursed for mileage

driven to and from work if government transportation is

available and you will not be reimbursed mileage for

personal POV use.

! Miscellaneous

Personal telephone calls will be reimbursed in accordance

with the BOP Travel Regulations. You should check with your

local Controller who will give you specifics on phone call

limitations.

PS 2272.06

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Attachment A, Page 4

You also may be reimbursed if you are charged for purchasing

traveler's checks with your travel advance. You must have a

receipt to claim reimbursement for this.

! Settling Your Travel Voucher

You must settle your travel voucher within five working days

after returning from your TDY assignment. If your TDY

assignment has been extended, you must submit a voucher for

the prior period to your home institution before you will be

issued another travel advance. The business office at your

TDY location will assist you in submitting this voucher.

HUMAN RESOURCES MANAGEMENT ISSUES

Contained in this section are Human Resource Management issues

that will affect you while on your TDY assignment.

1. Your time and attendance records will be maintained at the

TDY location by a designated time keeper. At the end of

each pay period, your work schedule will be transmitted to

your home institution for processing to the National Finance

Center.

2. Please be sure to make appropriate arrangements to receive

your paycheck while in a TDY status. This should be done,

if possible, prior to leaving for your TDY assignment. See

your local Human Resource Manager for assistance.

3. The President of the AFGE, Council of Prison Locals has

designated a union official to serve as the union

representative for the TDY site. Any union related concerns

or questions should be referred to this individual.

4. Vacancy announcements will be made available for staff while

in a TDY assignment status. It is the employee’s

responsibility to submit a complete application to the TDY

site Human Resource Manager.

5. Federal law precludes the payment of biweekly salary which

exceeds the statutory pay cap. Your basic pay plus night

pay, Sunday pay, overtime pay and holiday pay may not exceed

this cap. If you feel your assigned schedule will put you

above the cap, please bring the matter to the attention of

your TDY supervisor for resolution.

PS 2272.06

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Attachment A, Page 5

6. In an extended TDY situation, 30 days or more, a memorandum

documenting your performance will be forwarded to your

immediate supervisor at your home institution for

consideration when making entries into your performance log.

7. The Warden may authorize overtime for travel in limited

situations. Otherwise, care shall be taken to schedule

travel to and from TDY sites during your regular 8-hour work

day, since overtime or compensatory time for travel is

generally not payable.

Particular attention will be given to avoiding situations in

which you are required to complete one work assignment,

travel to a new duty station, and be required to report for

work with little or no break.

8. A Human Resource Management employee will usually be

assigned to the TDY site to assist you with personnel

related issues or questions you may have during your

assignment.

GENERAL ISSUES

1. As a newly arriving TDY staff member, you will be required

to attend a brief orientation. This orientation will be

completed on government time and will provide you with work

schedules and general information necessary to effectively

perform your duties. You will be notified in advance of the

time, date, and location of this orientation. You must

schedule your travel arrangements so that you will be able

to attend this meeting.

2. The Warden of the TDY site shall acquire all necessary duty-related health, safety, and communications equipment as soon

as possible. SORT teams being deployed to a TDY site shall

bring their own equipment. Personal equipment such as rain

gear, belt clips, key chains, hats, proper clothing and/or

uniforms for the climate at the site must be brought by each

employee.

3. As TDY staff you will be under the direct supervision of the

supervisory staff located on-site. This may or may not be a

supervisor from your home institution. You are expected to

follow the direction of the management and supervisory staff

on-site.

PS 2272.06

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Attachment A, Page 6

4. You have been provided with a travel advance or traveler's

checks and the payment of all bills incurred is your

responsibility.

5. A TDY situation may create a great deal of public interest

and scrutiny. In view of this, always remember that you

represent the Bureau of Prisons and you must conduct

yourself accordingly.

I acknowledge receipt of Attachment A, Temporary Duty Assignments

- Employment Entitlements & Obligations.

Employee signature:____________________

Date:____________