BOP Program Statement 2272.06 § 7

a. All travel to and from the TDY site will be on government

time, if practicable. However, travel to emergency situations

shall be authorized to provide the most expeditious response.

b. For TDY assignments longer than 30 days, staff who are

eligible shall receive a travel advance for 100% of estimated

expenses, less common carrier costs. Alternatively, when it is

known at least 30 days in advance that an employee will be in a

TDY assignment, the employee may apply for a Government issued

American Express Card for official use only. If such a card is

issued to the employee, it is understood that no travel advance

will be authorized.

• If applicable, additional travel advances will be

granted only if the TDY status of the employee has been

extended and the employee has submitted to the sending

institution a voucher to settle the initial advance.

• Vouchers may be submitted through the TDY institution's

business office to facilitate the process. The TDY

Business Office shall immediately forward all vouchers

for settlement to the home Business Office.

• All travel must be submitted for settlement within five

working days of returning to the home institution.

c. All travel shall be by air or government vehicle unless

circumstances dictate otherwise. Use of privately owned vehicles

(POV) shall be authorized when it is determined to be

advantageous to the government.

• When POV use is approved for personal convenience,

reimbursement cannot exceed the cost of the

transportation by common carrier. Such authorization

must be made in advance in accordance with the Federal

Travel Regulations.

d. When a POV is authorized, the time allotted for en route

travel must be sufficient to allow the employee to safely travel

to the TDY facility. The employee shall travel an average of 300

miles per day.

e. If necessary, the government will provide transportation

from lodging to the TDY facility and back for shift changes.

PS 2272.06

6/11/98

Page 6

• If government transportation is not made available, TDY

staff with a POV shall be reimbursed for mileage driven

between their lodging site and the TDY institution

during daily duty assignments.

f. The agency will ensure that enough vehicles are available

or that arrangements are made to ensure TDY staff are able to

travel back and forth from work at the TDY site, as well as for

off duty purposes in accordance with Federal Travel Regulations

(laundry, groceries, etc.).

• Personal POV use (shopping, entertainment, etc.) shall

be at the employee's expense.

g. In extended temporary duty situations, it is recommended

that agreements be negotiated with lodging sites to establish

special lodging rates for TDY staff. Lodging agreements should

not exceed the allowable rate for that particular area.

• TDY staff are responsible for paying lodging expenses

at the agreed upon rate.

• Based on the operational needs of the TDY institution

(for instance, the accessibility and transport of

staff), the number of authorized lodging sites may be

limited.

• Lodging receipts are required in order to claim

reimbursement and settle the travel voucher.

h. The maximum per diem rate as prescribed in Federal Travel

Regulations (41 CFR 301) shall apply in all cases and the meals

and incidental expenses (M&IE) rate shall not be reduced. Per

diem is intended to cover meals, incidental expenses, laundry,

dry cleaning, and lodging and cannot exceed the maximum allowed

in the Federal Travel Regulations.

i. Personal telephone calls will be reimbursed in accordance

with the BOP Travel Regulations.