BOP Program Statement 2200.04 § 5

Amounts in excess of the limits will be allowed for a single authorized personal phone call when

the traveler can substantiate that the call lasted five minutes or less, but cost more than the

applicable limit.

C. Personal Emergency.

The travel authorizing official will authorize reimbursement for authorized personal phone calls

made due to a personal emergency that occurred while a traveler is on official travel.

Reimbursement for such calls will be allowed up to a maximum of $40.

P2200.04 12/1/2016 31

D. Travel Delays.

The travel authorizing official will authorize reimbursement of telecommunication usage when a

traveler is delayed due to official business or due to transportation delays, and when such usage

is necessary to notify someone of schedule changes, or to arrange a change in ground

transportation. Reimbursement for telecommunication usage may be allowed, up to a maximum

of $10.

Section 301-12.020. Reimbursement of Laundry and Dry Cleaning Expenses.

The travel authorizing official will authorize laundry and dry cleaning expense reimbursement

for official travel within CONUS, but may not authorize it for official travel within non-foreign

OCONUS or foreign areas. To be eligible for laundry and dry cleaning expense reimbursement,

the traveler must be in travel status for a minimum of four consecutive nights. Additionally, the

traveler must incur the laundry and dry cleaning expenses at the TDY location. The travel

voucher approving official must limit reimbursement to actual expenses incurred within the

limits set forth in this section.

A. Reimbursement Limits.

1. TDY Travel Lasting 30 Days or Less.

For TDY travel lasting 30 days or less, laundry and dry cleaning expense reimbursement is

limited to $8 for each night. Regardless of the amount, receipts are required for all laundry and

dry cleaning expenses, except for self-operated laundry (e.g., coin-operated laundry).

2. Exceptional Circumstances.

Travel authorizing officials may authorize actual costs for laundry and dry cleaning expense

reimbursement, up to 300 percent of the trip’s limit, if travel is performed at an unusually high

cost destination and laundry and dry cleaning costs exceed the limits stated above.

3. Unforeseen Accident.

The travel authorizing official may authorize up to an additional $50 reimbursement when

clothing is subject to an unforeseen accident. When claiming reimbursement for an unforeseen

P2200.04 12/1/2016 32

accident, the traveler must provide a written statement describing the nature of the unforeseen

accident.

4. TDY Travel Lasting More Than 30 Days.

Reimbursement for laundry and dry cleaning expenses while on TDY travel lasting more than 30

days must not exceed 60 percent of the allowable amount.

Example: When traveling on TDY lasting 60 nights, the maximum allowed reimbursement for

laundry and dry cleaning expenses is $288 ((60 nights * $8) * 60% = $288).

Section 301-12.030. Baggage Expenses.

The Certifying Officer will authorize baggage expenses in accordance with the FTR 301-12, to

include baggage expenses for the first two checked bags. The Certifying Officer will authorize

baggage expenses for subsequent bags and overweight baggage fees when the Certifying Officer

determines those expenses are necessary and in the interest of the BOP. The Certifying Officer

must not authorize baggage expenses related to recreational or convenience items (e.g., golf

clubs).

P2200.04 12/1/2016 33

Part 301-40. Local Travel.

This part sets forth BOP policies on reimbursement of expenses in the local travel area.

Specifically, it covers local travel within one calendar day and local travel that requires an

overnight stay.

Section 301-40.010. Designation of the Local Travel Area.

The local travel area is designated as both the area that is within a 50-mile radius of a traveler’s

office location (address) and the area that is within a 50-mile radius of the traveler’s permanent

or principal home (address) (see Appendix A).

Section 301-40.020. Reimbursement of Expenses in the Local Travel Area.

Reimbursement for expenses in the local travel area must be authorized in advance, verbally or

in writing. The travel authorizing official must never authorize per diem at the traveler’s

permanent duty station or residence (see Appendix A).

Section 301-40.030. Local Travel Within One Calendar Day.

Reimbursement for local travel within one calendar day is limited to the traveler’s out-of-pocket

transportation expenses in excess of the traveler’s normal commuting expenses to and from

work. A written travel authorization is not required for local travel performed within one

calendar day.

Example: A traveler’s normal commuting cost is $17 and the traveler is authorized to travel to

an alternate work location within the local travel area and incurs a transportation expense of $43.

The traveler’s reimbursement is limited to $26 ($43 [actual expense] − $17 [normal commuting

cost]).

A. Transit Subsidy.

If a traveler receives a transit subsidy, the calculation of the traveler’s out-of-pocket travel

expense for local travel is based on the actual transportation cost incurred less the traveler’s

constructive daily commuting cost (i.e., the commuting cost the traveler would have incurred

without a transit subsidy).

P2200.04 12/1/2016 34

Example: A traveler normally takes the subway to work, which costs $10 per day, and receives

a transit subsidy that covers the $10 cost. The traveler is required to take training at a location

other than the office and must drive. The POV mileage cost to attend the training is $15. The

traveler may be reimbursed $5 ($15 (POV) minus $10 (the original cost of the subway commute

prior to receiving the subsidy)).

B. Fixed Commuting Cost.

If a traveler pays a fixed amount monthly for commuting costs, such as a train ticket, carpool,

vanpool, or other similar services, with no refund for unused days, the actual transportation

expenses incurred for the local travel with no deduction for normal commuting expenses

determine the local travel reimbursement.

Section 301-40.040. Local Travel Requiring an Overnight Stay.

In rare circumstances, the Assistant Director for Administration may authorize local travel

requiring an overnight stay and per diem if the travel is performed outside the 20-mile radius of a

traveler’s permanent duty station and residence (see Appendix A). Local travel requiring an

overnight stay is rarely necessary and can only be authorized when it is mission-critical. Mere

convenience of the employee is not sufficient. An employee must have a travel authorization

prior to beginning local travel.

Local travel requiring an overnight stay outside the 20-mile radius of a traveler’s permanent duty

station and residence may only be authorized if all of the following conditions are met:

■ The local travel assignment must require the employee to attend late night or early morning

session(s) that are beyond the normal work schedule.

■ Significant safety issues are raised by the combination of the number of hours required for

driving between the employee’s residence and the alternate work location.

Example: An employee who lives and works in Seattle, WA, has a mandatory work assignment

in Tacoma, WA (40 miles away), which is not within the 20-mile radius of the employee’s

permanent duty station or residence. The employee is expected to attend late evening and early

morning sessions. If the authorizing official determines that the late and early sessions raise a

significant safety concern, the authorizing official will authorize the employee to stay overnight

and be reimbursed per diem. A second employee who lives one block away from the work

location in Tacoma also has a mandatory work assignment at the same location. The authorizing

P2200.04 12/1/2016 35

official will not authorize an overnight stay and per diem for this employee, since this is

considered reimbursement of per diem at the residence (within the 20-mile radius of the

employee’s residence).

P2200.04 12/1/2016 36

Part 301-41. Combining Official and Personal Travel.

This part sets forth BOP policies on combining official and personal travel. Specifically, it

covers when a traveler can use his/her IBA and contract fares when combining official and

personal travel.

Section 301-41.010. General Rules.

A traveler may choose to combine official and personal travel, and/or travel by a different mode

of transportation from that authorized. All costs in excess of those incurred for official travel

resulting from personal preference must be borne by the traveler, not the BOP.

The traveler must provide supporting documentation to the travel authorizing official showing

that the contracted airfare was used to determine the constructive cost of the official travel. This

supporting documentation may be screen shots from the OBE or a signed certification showing

that the contracted airfare was used.

Section 301-41.020. Deviating from the Authorized Route of Travel.

A traveler, for personal reasons, may use a route other than that authorized. Reimbursement is

limited to the expenses that would have been incurred had the traveler not changed the

authorized route. A traveler who deviates from the authorized route or interrupts the authorized

itinerary, including interrupting a connecting flight, must not use contract fares, the online

booking engine, or the IBA for routes or itineraries that are not officially authorized.

Destinations, other than those necessary to conduct official business, which are planned for

personal reasons, must not appear on the travel authorization.

Example – Deviating from the Authorized Route: A traveler is authorized to travel from

Washington, DC, to Denver, CO, and return using the Government contract fair (the city-pair is

DC/Denver). If on the return trip, the traveler changes this flight to return to Washington, DC,

with a stop in Memphis, TN, for personal reasons, the traveler is deviating from the authorized

route and must not use the contract fare, the online booking engine, or the IBA for the return trip.

P2200.04 12/1/2016 37

Section 301-41.030. Making Travel Arrangements for Official and Personal Travel.

When a traveler combines official and personal travel, the travel arrangements for the official

travel must be made through the BOP’s TMC. The traveler must only use his/her IBA for

official travel-related expenses, not personal travel-related expenses.

A traveler must not use the online booking engine to make personal travel reservations.

However, a traveler may either call the BOP’s TMC to make personal travel reservations, or

make the travel arrangements him-/herself. When calling the BOP’s TMC to make personal

travel reservations, the traveler must:

■ Inform the TMC that the travel is personal.

■ Bear all charges and fees associated with the personal travel.

■ Use a personal credit card to pay all charges and fees associated with the personal travel.

When travel is to a destination solely for personal reasons, and no official duty is performed at

the destination, a traveler must not use a contract fare or his/her IBA. However, if the traveler

arrives at the TDY location prior to the authorized travel date and/or stays at the TDY location

beyond the authorized departure date for personal reasons, the traveler may still use contract

fares.

If, on a traveler’s own time, the traveler goes to a different location from the TDY location and

returns to the TDY location, that trip is personal and must not be by contract fare or purchased

with the IBA. The traveler must not claim additional travel expenses for the period of personal

travel.

Section 301-41.040. Rental Vehicles for Combined Official and Personal Travel.

The traveler must not use official rental vehicles for personal travel. If a traveler arrives at the

TDY location early or stays at the TDY location after official travel for personal reasons, and

there is an additional expense, the traveler must contract the rental vehicle separately for the

personal portion of the travel at personal expense and not use an IBA. If there is no additional

expense, the traveler must provide the rental car company notification that the additional days

are for personal use and not official Government use.

P2200.04 12/1/2016 38

Section 301-41.050. Lodging for Combined Official and Personal Travel.

When lodging is used for combined official and personal travel, a traveler must inform the

lodging facility that a portion of the travel will be for personal reasons. The traveler must use a

personal credit card, not the IBA, to pay for lodging for personal travel. The traveler may use a

Government rate(s) for personal travel if the hotel offers such rate when the traveler is on

personal travel.

Section 301-41.060. Cancelled or Interrupted Personal Travel.

In some instances, a traveler will have to cancel or reschedule planned personal travel if the

traveler is needed for official duty. If the traveler purchased a non-refundable ticket, or made a

non-refundable deposit, the travel authorizing official will authorize reimbursement for either the

actual costs of the non-refundable item(s) or any applicable change fee. The reimbursement is

not limited to only the employee’s travel cost. The traveler may only be reimbursed for

unavoidable actual losses incurred due to cancelled or interrupted travel. Unavoidable actual

losses will include all costs of non-refundable item(s) purchased by or for the traveler.

If a traveler is required to interrupt personal travel and return to the permanent duty station or

perform TDY travel, the travel authorizing official will authorize travel from the personal travel

destination point to the permanent duty station or the TDY location, and, if applicable, from the

TDY location back to the personal travel destination point or the permanent duty station. The

traveler may use the contract fares and his/her IBA for this travel.

A. Non-refundable Tickets.

It is possible that an unused personal ticket either may be used later or cannot be used at all. If

the ticket cannot be used at all, the traveler must attach the unused ticket, if available, when

claiming reimbursement. If a ticket is not available, the traveler must provide evidence of cost

and cancellation.

If the traveler can use the ticket at a later time and there is an associated change fee, the travel

authorizing official will authorize reimbursement of the change fee when the traveler incurs the

change fee expense.

If the airline increases the cost of the original ticket, the travel authorizing official will authorize

reimbursement of the difference in cost. However, if the traveler elects a more costly class of

P2200.04 12/1/2016 39

travel than the original ticket (e.g., selects business-class instead of coach-class), the traveler

must bear the additional cost.

B. Non-refundable Deposits.

When claiming reimbursement for a non-refundable deposit, the traveler must provide

supporting documentation of the cost of the deposit and the cancellation.

P2200.04 12/1/2016 40

Part 301-43. Evacuation and Safe Haven Travel.

This part sets forth BOP policies on evacuation and safe haven travel, including travel and

subsistence expenses for BOP employees evacuated from their residence as a result of a natural

disaster.

Section 301-43.010. Authorizing Safe Haven Travel.

Safe haven travel may be authorized if an official evacuation is declared and an employee resides

within the boundaries of the evacuated area. Pursuant to Attorney General Order No. 3082-

2009, the AAG/A has the authority to authorize safe haven travel and approve evacuation

payments and special allowances (i.e., travel and subsistence expenses) for BOP employees and

their dependents who are evacuated as a result of natural disasters. The AAG/A may redelegate

this authority to Component Heads in response to specific natural disasters. The AAG/A will

notify Component Heads on a case-by-case basis when this authority has been redelegated to

them (5 CFR §§ 550.401 through 405).

When safe haven travel is authorized, the employee will choose the safe haven location, but it

must be within a reasonable and safe distance from the evacuated area and acceptable to the

travel authorizing official. The employee and the employee’s dependent(s) may reside in the

same or different safe haven locations.

When settling the travel, the employee will submit all the travel receipts to the local Business

Administrator. The Business Administrator will forward all of the necessary documents to the

Regional Comptroller for settlement. The Regional Comptroller will prepare the settlement and

forward the payment to the traveler.

Section 301-43.020. Transportation and Travel Allowances for Safe Haven Travel.

The travel authorizing official will authorize the mode of transportation to and from the safe

haven, consistent with FTR 301-2 and 10.

The travel authorizing official will authorize travel allowances for evacuated employee(s) and

the employee’s dependent(s). The authority to reimburse travel allowances is set forth in 5 CFR

§ 550.401 et seq.

P2200.04 12/1/2016 41

An evacuated employee must submit all appropriate claims with the employee’s insurance

company. Travel reimbursements must be reduced by the amounts recovered from the insurer

relating to travel and safe haven housing. If the insurer pays an amount to the employee after the

BOP pays the travel voucher, the employee must reimburse the BOP up to the total amount paid

by the BOP.

A. Per Diem.

The reimbursable per diem amount is determined by the location of each safe haven. The travel

authorizing official will authorize per diem for dependent(s), 12 years of age and older, of an

evacuated employee at a rate equal to the employee. Per diem reimbursement for dependent(s)

under 12 years of age is limited to 50 percent of the per diem rate reimbursable to the employee.

1. En Route Per Diem

En route per diem to the safe haven location is reimbursable from the authorized date of

departure from the evacuated area through the date of arrival at the safe haven location, including

any period of delay en route beyond the evacuated employee’s control. En route per diem from

the safe haven location is reimbursable from the date of departure from the safe haven location

through the date of arrival at the area from which evacuated, including any period of delay en

route beyond the evacuated employee’s control.

2. Initial 30 Days.

The per diem rate, consisting of lodging plus M&IE, for each day is determined by where the

evacuated employee spends the night. The per diem reimbursable each day is based on the

actual lodging cost, not to exceed the amount allowed for the employee plus dependent(s), plus

M&IE for the employee and the employee’s dependent(s).

3. After the First 30 Days.

The travel authorizing official must reduce the per diem rate after the initial 30 days to 60

percent of the rate prescribed for the initial 30 days.

B. Miscellaneous Travel Expenses.

The travel authorizing official will authorize miscellaneous travel expenses.

P2200.04 12/1/2016 42

1. Laundry and Dry Cleaning Expenses.

Reimbursement for laundry and dry cleaning expenses is not allowed for evacuation and safe

haven travel.

2. Authorized Personal Phone Calls.

Travel authorizing officials will reimburse the employee for authorized personal phone calls

when the employee and his/her dependents are authorized to be in different locations during the

evacuation. Reimbursement must be within the guidelines set forth in this Program Statement,

and cannot be for personal phone calls made by the employee’s dependent(s).

Section 301-43.030. Work Locations.

If an evacuated employee is sent to a location that is not the employee’s permanent duty station

to work, the employee is considered to be on TDY travel. The employee’s dependent(s) may

still be authorized safe haven travel while the employee is in TDY travel status.

If evacuated, and the employee is required to return to his/her permanent duty station without

being able to return home, the travel authorizing official will authorize the employee return

travel allowances and establishment of safe haven at the permanent duty station. The

employee’s dependent(s) may still be authorized safe haven travel allowances if they remain at

their safe haven location.

Section 301-43.040. Time Limit for Evacuation and Safe Haven Travel.

Evacuation and safe haven travel is divided into two periods, with the maximum total length

being 180 days. The first period includes the en route travel to the safe haven plus the initial

days in the safe haven, and may not exceed 30 days. The second period may not exceed 150

days, and does not include en route travel from the safe haven location at the conclusion of the

safe haven travel.

The first day of the evacuation and safe haven period is determined by the date the employee was

ordered to evacuate or the date the employee evacuated, whichever is the latest. The travel

authorizing official must determine when the evacuation order was issued.

P2200.04 12/1/2016 43

Table 2: Evacuation and Safe Haven Travel Timeline.

First Period = 30 Days Second Period = 150 days

En route travel to safe haven Does not include en route travel from safe haven

100% per diem allowed for employee and 60% of the first period’s per diem allowed

dependent 12 years and older

50% per diem allowed for dependents

under 12 years old

Section 301-43.050. Concluding Safe Haven Travel.

Safe haven travel ends immediately upon the lifting of the evacuation order, after 180 days, or at

the determination of the travel authorizing official, whichever occurs first. When the employee

and the employee’s dependent(s) are permitted to return to their permanent duty station, en route

transportation and per diem may be authorized in the same manner as when they traveled from

the disaster area to the safe haven.

P2200.04 12/1/2016 44

Part 301-51. Paying Travel Expenses.

This part sets forth BOP policies on the method of payment a traveler must use for official travel

expenses.

Section 301-51.010. Individually Billed Travel Account (IBA).

A. Obtaining an IBA.

Components may issue an IBA to any employee (traveler) expected to perform official travel.

The traveler must complete an application and sign the cardholder agreement acknowledging

he/she understands and agrees to the terms of the cardholder agreement. The traveler is

responsible for paying the IBA in accordance with the cardholder agreement. The traveler must

complete the travel card training, as described below, prior to applying for the IBA. The

certificates of completion or a copy of the employee’s training record showing successful

completion of the two training classes must be submitted with the application. The signed

cardholder agreement, along with the application, must be maintained by the Business

Administrator.

B. Training Requirements.

Employees (travelers) who obtain an IBA are required to complete the Travel Charge Card

(TCC) training course available through BOP-Learn. Also, employees must complete the

General Service Administration’s SmartPay Online Travel Card Training. The employee will

contact the Employee Services Department to assist in obtaining the required training. Upon

completion of both courses, BOP-Learn and GSA SmartPay, the local Human Resource

Department will notify the local Agency Program Coordinator/Business Administrator that the

employee has completed the training requirements and is allowed to apply for the Government-issued TCC.

Section 301-51.020. Paying for Official Travel Expenses.

Travelers who have an IBA must use it to pay for official travel expenses, as explained below,

unless the IBA has been compromised and a new card has not been received. A traveler must

use his/her IBA only for authorized travel expenses; use of the IBA for personal expenses

(shampoo, toothpaste, etc.) is not allowed. The IBA should only be used for expenses that can

P2200.04 12/1/2016 45

be claimed on the travel voucher. Additionally, a traveler should only use the IBA for his/her

own travel expenses and must not use the IBA to pay for another traveler’s expenses.

A. Transportation Expenses.

Travelers must use their IBA to procure common-carrier transportation.

B. Lodging Expenses.

Travelers must use their IBA to pay for lodging expenses, unless the lodging facility does not

accept the IBA.

C. M&IE.

Travelers are encouraged to use their IBA for M&IE when possible.

Section 301-51.030. ATM Cash Withdrawals.

A traveler on official travel may obtain cash withdrawals from ATMs using his/her IBA.

Obtaining cash withdrawals will result in a cash withdrawal fee, charged by the Government

contracting bank (e.g., JPMorgan Chase), and may result in an ATM service provider fee, set at

the discretion of the service provider.

A traveler may claim cash withdrawal fees and ATM service provider fees (if any) on the travel

voucher.

A. Weekly Amount of ATM Cash Withdrawals.

A traveler may withdraw an amount equal to, but no more than 80 percent of, the weekly

authorized M&IE and the weekly estimated miscellaneous travel expenses. The travel

authorizing official may increase this limit if it creates a hardship for the traveler. Employees

must provide a written request for a travel advance above the 80 percent limit.

B. Frequency of ATM Cash Withdrawals.

A traveler must keep withdrawals to a minimum number. Additional withdrawals are allowable

if one withdrawal is not enough to cover expenses, due to the withdrawal limit(s).

P2200.04 12/1/2016 46

Section 301-51.040. Travel Advances.

The travel authorizing official will authorize BOP-issued travel advances for cash transaction

expenses or for situations where the use of the IBA is not accepted, such as travel to some

foreign countries. The travel authorizing official must limit travel advances to 80 percent of the

estimated cash transaction expenses. The travel authorizing official should increase this limit if

it creates a hardship for the traveler. Employees must provide a written request for a travel

advance above the 80 percent limit.

The travel authorizing official ordinarily should not authorize a travel advance to a traveler

whose IBA has been cancelled or suspended due to delinquency as a result of negligence of the

traveler. If a traveler’s IBA is cancelled or suspended due to delinquency and the travel is non-mandatory, the traveler is responsible for payment of travel expenses using cash, a personal

charge card, or a CBA. The Business Office is responsible for paying CBA charges.

If agency-identified mandatory travel is required at any time after the IBA has been cancelled or

suspended, a travel advance will be issued as described above.

The Business Office is accountable for all travel advances, including their recovery and

reimbursement.

P2200.04 12/1/2016 47

Part 301-52. Claiming Reimbursement.

This part sets forth BOP policies on submitting and processing a proper travel claim, as well as

calculation of any prompt payment fees.

Section 301-52.010. Submission of Travel Voucher.

The traveler must submit a proper travel claim within the guidelines set forth in the FTR and

BOP travel policies. The travel voucher approving official must only reimburse travel expenses

that are authorized and necessary for official travel.

At a minimum, a proper travel claim consists of the following:

■ The traveler’s signature (electronic or otherwise) and date signed.

■ A travel authorization, signed (electronic or otherwise) by the travel authorizing official,

including any necessary special authorizations.

■ Receipts for the following, regardless of amount:

 Lodging.

 Common carrier.

 Rental vehicle.

 Other single expenses claimed in excess of $75.

Section 301-52.020. Prompt Payment of Travel Vouchers.

A. Traveler.

The traveler must submit a proper travel claim to the travel voucher approving official within

five workdays after the completion of official travel or every 30 calendar days when on EX-TDY

travel. If a travel voucher is sent by mail, the submission date is the date the proper travel claim

is received by the travel voucher approving official’s office.

If a receipt is misplaced, the traveler should attempt to obtain a duplicate receipt. When

obtaining a duplicate receipt is not possible, the traveler must submit a signed memorandum that

the expense was incurred. The travel voucher approving official has the discretion to determine

the acceptability of a duplicate receipt or a memorandum for missing receipt and may request

additional documentation.

P2200.04 12/1/2016 48

B. Split Disbursement.

The traveler must use split disbursement, if it is available, to divide the travel voucher

reimbursement between the IBA and the traveler. The traveler must use split disbursement for

travel expenses charged to the IBA, such as common carrier, lodging, and rental car.

C. Paying Office.

The paying office must process a proper travel claim for payment within five workdays of

receipt of such a claim that has been approved by a travel voucher approving official.

Section 301-52.030. Late Payment Fees.

If a traveler owes a late payment fee to the IBA provider as a result of the Business Office not

settling a travel voucher in a timely manner, the late payment fee is a reimbursable expense and

must be paid to the traveler.

The traveler is entitled to reimbursement of prompt payment interest when a proper travel claim

is not reimbursed within 30 calendar days after submission to the traveler’s supervisor for

signature.

P2200.04 12/1/2016 49

Part 301-53. Using Promotional Benefits and Frequent Traveler Programs.

This part sets forth BOP policies on promotional benefits, including frequent flyer miles,

obtained from official travel. A traveler may use frequent traveler benefits earned from official

travel for personal travel.

Section 301-53.010. Accepting Travel Awards or Other Gifts During Official Travel.

A traveler may accept and retain for personal use travel awards such as frequent flyer miles,

rental vehicle awards, or lodging awards, only if such items are obtained under the same terms as

those offered to the general public, and at no additional cost to the BOP.

A traveler must not select carriers or routes based on potential travel awards.

Section 301-53.020. Use of Travel Awards.

A traveler may use travel awards to obtain no-cost air travel or for increased benefits such as

upgrades, airport lounge access, priority bookings, or other goods or services as described below:

A. Travel Awards Earned While Performing Official Travel.

A traveler may use travel awards earned while performing official travel for personal or official

travel as stated in the Program Statement Awards Program, Incentive Awards. The

Gainsharing Program is a discretionary cash incentive awards program for employees who

achieve or assist in achieving travel savings for the BOP.

B. Travel Awards Earned for Vacating Seat Voluntarily.

A traveler may retain for personal use travel awards for voluntarily vacating his/her seat on

common carriers during official travel. Voluntarily vacating a seat must not result in additional

costs to the BOP, nor should it interfere with the completion of the traveler’s official duties. If

the traveler incurs additional cost by voluntarily vacating his/her seat, such cost must be borne by

the traveler. The traveler must take leave if the delay causes the traveler to miss work hours.

Compensatory time off for travel must not be authorized if travel time is extended due to the

traveler voluntarily vacating his/her seat.

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C. Travel Awards Earned for Vacating Seat Involuntarily.

All travel awards received because a traveler vacated a seat involuntarily (e.g., denied boarding

due to overbooking) on a common carrier while performing official travel belong to the BOP and

must not be retained by the traveler for personal use. The traveler must forward the payment to

the Business Administrator. Other travel awards received due to denied boarding must be used,

if possible, for official travel within the timeline set by the airline. If the traveler does not use

the award for official travel during the time period required, the award must go unused and

cannot be used for personal travel.

D. Travel Awards Earned for Conferences or Group Travel.

A traveler must not retain for personal use travel awards earned for arranging a conference or

other group travel. A traveler may only accept such awards on behalf of the BOP and use them

for official travel.

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P2200.04 12/1/2016 52

Appendix A. LOCAL TRAVEL AREA

Employee's Home (Address)

Local travel area

. Per diem is not allowed within the 20-mile radius of the employee's office location

1

(

address) or the 20-mile radius of the employee's permanent or principal home

).

address

(

).

. Per diem may be allowed for travel outside the local travel area (green area

3

Per Diem Allowances

. Per diem may be allowed within the local travel area (purple area), if properly

2

justified.

Legend

TDY Travel area

Residence

Employee's Office Location (Address)

Permanent Duty Station

More than 50 miles

50

mile radius

Permanent

Duty Station

Residence