BOP Program Statement 2013.04 § 6

The Business Administrator has the responsibility to ensure that all outstanding salary advances

are promptly settled. Delinquent salary advances shall be collected through Salary Offset in the

same manner as outstanding travel advances, as described in Section 5, with the following

differences:

■ Salary advances are to be repaid by the employee within five working days of receipt of the

outstanding salary check.

■ When the employee is given the salary advance, a letter shall be issued to the employee from

the Business Administrator, through the CEO, stating the time frame for repayment of the salary

advance and the employee’s responsibility to update the Business Administrator biweekly as to

whether the outstanding salary check has been received.

■ If the employee fails to update the Business Administrator biweekly of the outstanding salary

check’s status, the Business Administrator shall follow up monthly with the employee to

determine if the outstanding salary check has been received and if payment is due. All contacts

with the employees shall be documented and maintained in a file.

■ If the employee does not repay the salary advance within five working days of receipt of the

outstanding salary check, the debt is delinquent and the Business Administrator shall issue the

30-day written notice (including a statement that the debt will accrue interest), bill the employee,

and reclassify the debt from a salary advance to an accounts receivable as explained below:

Billed Receivable

Post Code BA Employee Debt

Post Code BB Employee Debt by Reclassifying Travel Advance

Select Employee Debt by Reclassifying Salary Advance

This will generate automatic entries to General Ledger Account 1310.61, Refund Receivable –

Employee Debt. This debt will accrue interest as described in Section 9.

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