BOP Program Statement 2013.04 § 14

Each Regional Office and the Central Office have oversight responsibilities for the BOP Debt

Management Program. These responsibilities are as follows:

a. Regional Office. Each Regional Office is to provide institutions with assistance in

maintaining current accounts receivables and collecting delinquent debt. Each month, the

Regional Accountants review each institution’s proof-check and the receivable reports to

monitor accounts receivables. If the review of these reports reveals that the institution has

receivables over 135 days past due, the Regional Office is to request information on these

receivables, unless the receivables are already in the Regional Office for collection purposes.

b. Central Office. The Central Office is to provide guidance to the institutions and Regional

Offices on the Debt Management Program. Each month, Accounting Operations reviews the

receivable reports for each Region to determine if there are any trends in the receivable

accounts. If receivables are increasing in size and/or age, further documentation on the

receivables is to be requested from the Regional Office.

REFERENCES

Program Statements

P2200.03 BOP Travel Regulations (08/26/16)

Other References

■ Department of Justice (DOJ) Order 1401, Settlement of Accounts and Relief of Accountable

Officers

■ DOJ 2120.3C, Collection of Debts by the Department of Justice

■ 31 U.S.C.§§3527, General Authority to Relieve Accountable Officials and Agents from

Liability

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■ 31 U.S.C.§§3528, Responsibilities and Relief from Liability of Certifying Officials

■ Master Agreement

BOP Forms

BP-A1112 Federal Bureau of Prisons Certificate of Indebtedness

ACA Standards (see Program Statement Directives Management Manual, Section 2.5 & 10.3)

■ American Correctional Association 4th Edition Standards for Adult Correctional Institutions:

4-4031.

■ American Correctional Association Performance Based Standards for Adult Local Detention

Facilities, 4th Edition: 4-ALDF-7D-11.

■ American Correctional Association Standards for Administration of Correctional Agencies,

2nd Edition: 2-CO-1B-01.

■ American Correctional Associations Standards for Correctional Training Academies: None.

Records Retention Requirements

Requirements and retention guidance for records and information applicable to this program are

available in the Records and Information Disposition Schedule (RIDS) on Sallyport.

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Attachment A. Status of Receivables Certification

Accounts Receivable Amount

1310.10 Reimbursable Receivable – Federal/Billed

1310.20 Reimbursable Receivable – Federal/Unbilled

1310.30 Reimbursable Receivable – Other/Billed

1310.40 Reimbursable Receivable – Other/Unbilled

1310.50 Refund Receivable – Federal

1310.51 Refund Receivable – Federal – Unbilled

1310.60 Refund Receivable – Other

1310.61 Refund Receivable – Employee Debt

1310.63 Refund Receivable – Other – Unbilled

1310.80 Accounts Receivable – Miscellaneous – Federal

1310.81 Accounts Receivable – Trust Fund Billed Income Employee Organizations

1310.82 Accounts Receivable – Trust Fund Billed Income Vending Machines

1310.83 Accounts Receivable – Trust Fund Billed Miscellaneous Income

1310.85 Accounts Receivable – Trust Fund Billed ITS Commissions

1310.87 Accounts Receivable Miscellaneous Other

1310.91 Accounts Receivable Trust Fund Unbilled Income Employee Organizations

1310.92 Accounts Receivable Trust Fund Unbilled Income Vending Machines

1310.93 Accounts Receivable Trust Fund Unbilled Miscellaneous Income

1310.95 Accounts Receivable Trust Fund Unbilled ITS Commissions

1340.10 Interest Receivable – Federal

1340.20 Interest Receivable – Other

I have reviewed the above information for the period ended September 30, 20__ , and, in my

opinion, the information presented is accurate and consistent with Bureau of Prisons accounting

systems and policies.

Chief Executive Officer (Signature) Date

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