BOP Program Statement 2011.12 § 7

Upon an inmate’s transfer to another institution, OFM staff ensure that the balance remaining on

the accounts receivable is equal to the obligation balance in SENTRY. OFM liquidates the

balance of the accounts receivable in the accounting system only after receiving written

verification (e.g., fax, e-mail, letter) from the gaining institution that the receivable is established

at the new location. The written verification is retained as the reason for the liquidation of the

debt. The accounts receivable file must be clearly annotated with the reason for the liquidation.

If the inmate is temporarily transferred, for medical reasons or writ, and is sent back to that

institution, the remaining balance must not be liquidated.

The SENTRY obligation balance transfers in SENTRY with the inmate. Unit Management staff

at the receiving institution retrieve outstanding obligation data from SENTRY and generate a

new contract. The contract is provided to OFM staff to establish an account receivable for the

remaining balance.

P2011.12 12/21/2012 3

P2011.12 12/21/2012 4

8. RESIDENTIAL REENTRY MANAGER (RRM) RESPONSIBILITIES

Inmates transferred to contract facilities are required to continue to pay their COIFs. The

institution holding the debt immediately forwards the account receivable information to Regional

Correctional Programs staff no later than two weeks before the transfer. Regional st aff then

notify the Regional Comptroller and RRM of the remaining COIF balance.

The institution holding the debt liquidates the receivable only after receiving written verification

from the Regional Comptroller’s office that the receivable has been established at the Region.

The RRMs ensure payments for inmates in their facilities are submitted to the Regional

Comptroller for deposit.