BOP Program Statement 2011.12 § 5

The COIF may be paid as a lump sum for the entire amount or by installments, and may be paid

either by the inmate or an outside source. The type of payment plan agreed upon by the inmate

is annotated on the front of the SENTRY-generated contract. See the Program Statement Cost

of Incarceration Fee for additional information on lump sum and installment payments.

a. Payments From Outside Sources By Check or Money Order. The payment must be

payable to the Federal Bureau of Prisons and reference the inmate’s name, register number, and

that it is being made as a COIF.

OFM staff annotate the BP-114 (Cash Receipt) with the name and register number of the inmate

for whom the payment was made and the account receivable bill number. A copy is sent to Unit

Management staff to adjust the inmate’s SENTRY obligation balance. OFM staff send, via

institution mail, the white copy of the receipt to the inmate.

P2011.12 12/21/2012 2

The collection is deposited into the S&E Appropriation and reported on the institution s

Statement of Transactions (SF-224). The receipt of payment is recorded in the automated

accounting system and posted to accounts receivable in the automated accounting system.

The check or money order must not be deposited into the inmate’s TRUFACS account.

b. COIF Payments Through TRUFACS. If the COIF payment is made by the inmate, funds

are withdrawn from his/her account and collected into the S&E Appropriation.

The withdrawal of the inmate’s funds is processed in TRUFACS. The TRUFACS extract

automatically records the withdrawal from the inmate’s account and posts the withdrawal to the

SF-224. The collection into the S&E Appropriation is recorded in the automated accounting

system, posted to the accounts receivable reducing the amount due, and reported on the

institution’s SF-224. These entries must be supported by a Journal Voucher. The payment is

also recorded in the SENTRY IFRP module per procedures in the TRM.